Output IR56e Data File
輸出 IR56E 資料檔

Output IR56E Data File is under the Taxation Menu. 

輸出 IR56E 資料檔 功能位於「稅務」功能表下。

Employers who have received approval to use a computerized format for IR56E submissions must submit the Employer's Notification along with the IR56E records in XML format to the Inland Revenue Department (IRD) via the Employer’s Return (ER) e-Filing Services. Submission can be done through either the Online Mode or Mixed Mode of the ER e-Filing Services.

Key points regarding the submission include:

• The IR56E data file must be prepared in the prescribed XML format, compliant with the IRD’s data specifications.

• Only employers with prior approval to use self-developed or computerized software for IR56E submission may file electronically in this way.

• The maximum limit is 5,000 IR56E forms per data file per transaction via the ER e-Filing Services.

• The submission must be signed by an authorized signer using digital credentials such as ITP password, MyGovHK password, iAM Smart+ digital signing, or a recognized digital certificate in Online Mode.

• Mixed Mode allows a designated person to upload the file on behalf of the authorized signer.

• Upon successful upload, a paper Control List with a transaction reference and QR code is generated for employer reference.

This procedure helps streamline the filing process, ensures data accuracy, and maintains compliance with the Inland Revenue Ordinance requirements for reporting new employees chargeable to Salaries Tax in Hong Kong.

已獲批准以電腦格式遞交 IR56E 表格的僱主，須連同僱主報稅表（BIR56A），以符合稅務局要求的 XML 格式，透過僱主報稅電子報稅服務（ER e‑Filing Services）提交 IR56E 資料檔。

提交方式可選擇：

• 線上模式（Online Mode）

• 或 混合模式（Mixed Mode）

依稅務局的規格要求，IR56E 資料檔須以指定的 XML 格式製備，並須符合稅務局發佈的資料規格。

只有已獲稅務局書面批准、使用自行設計軟件或電腦化系統提交 IR56E 表格的僱主，方可以此方式進行電子遞交。

透過僱主報稅電子報稅服務，每次上載最多可包含 5,000 份 IR56E 表格的資料檔。

簽署及授權要求

• 在線上模式下，提交必須由授權簽署人以數碼憑證簽署，例如：

  • ITP 密碼

  • MyGovHK 密碼

  • iAM Smart+ 數碼簽章

  • 或稅務局認可的數碼證書

• 在混合模式下，可由指定人員代為上載檔案，而授權簽署人則無需即時在線操作。

成功上載檔案後，系統會產生一份列印版的核對表（Control List），內含交易參考編號及 QR Code，供僱主保存作紀錄。

Output IR56E Data File  – Creates the IR56E XML file and downloads it to your computer.

Open eTax – Launches the IRD website in the language currently selected.

輸出 IR56E 資料檔 – 生成 IR56E XML 檔案並下載至你的電腦。

開啟 eTax – 以目前選定的語言開啟稅務局（IRD）網站。

When submitting IR56E records in computerized format, a printed copy of the forms does not need to be sent to the Inland Revenue Department (IRD). However, employers are still required to provide each employee with a copy of their IR56E form for reference.

IRD Reference:

• IRD Employer's Return e-Filing Services main page: https://www.ird.gov.hk/eng/tax/err.htm
  This page provides access to the e-Services for Employers, including the IR56 Forms Preparation Tool and instructions on submission modes (Online Mode and Mixed Mode).

• E-Filing Services User Guide: https://www.ird.gov.hk/eng/pdf/er_efiling_userguide.pdf
  The user guide explains the step-by-step process for logging in via business or individual tax portals, preparing data files, and submitting the forms online.

• A demo and online submission instructions for employers: https://www.ird.gov.hk/eng/demo/erf/ersubmit_oars_56forms/index.htm