About HRPro

Human Resource Management with HRPro

HRPro is a comprehensive, user-friendly, and fully integrated Human Resource Management System (HRMS) designed to meet the needs of most companies in Hong Kong. It simplifies and automates various HR processes, ensuring compliance with local regulations and practices, making it an ideal replacement for manual HR tasks.

Key Features

1. User-Friendly Interface

• Web Browser Access: Easy-to-use interface accessible via web browsers.

• Multilingual Support: Available in English, Traditional Chinese, and Simplified Chinese.

2. Robust Database and Security

• Database Engine: Powered by Microsoft SQL Server for reliability.

• Data Encryption: Sensitive data is encrypted to ensure security, even from IT personnel.

3. Multi-User Capability

• Access Control: Full access rights control at the employee group, user, group, and company levels.

• Multi-User Access: Supports multiple users simultaneously.

4. Automated Payroll and Tax Processing

• Payroll Automation: Automates payroll, auto-pay, and tax-return processing.

• Reminders: HRPro reminders ensure no steps are missed in the payroll cycle.

5. Comprehensive Reporting and Document Management

• Standard Reports: Includes many standard reports, listings, statements, reminders, and letters.

• Document Export: Documents can be previewed, printed, and exported to Excel, PDF, or text files.

• Attachments: Attach any relevant documents to the records.

6. Compliance and Support

• Local Compliance: Compliant with the Employment (Amendment) Ordinance 2007.

• Built-in Backup & Restore: Ensures data safety and recovery.

• Context-Sensitive Help: Available throughout the system.

7. Customization and Integration

• Customization Services: Tailored to suit specific company policies.

• Employee Portal Integration: Accepts approved leave records from the Employee Portal module.

Employee Profile Management

1. Detailed Employee Records

• Personal Information: Stores contact details, spouse information, salary, bank account, and emergency contacts.

• Document Attachments: Scan and attach documents like resumes, certificates, and ID cards.

2. HR Information

• Employment Details: Tracks start and termination dates, salary reviews, appraisal dates, probation end dates, insurance plans, and grading.

• Training History: Maintains training records and reports on results for employee development.

3. Custom Fields and Templates

• User-Defined Fields: 45 additional fields for custom use.

• Word Templates: Utilizes Microsoft Word templates for creating letters and memos, including appointment letters, employment contracts, and reference letters.

Payroll Management

1. Flexible Payroll Processing

• Salary Components: Handles monthly salary, daily/hourly wages, overtime, bonuses, double pay, salary adjustments, allowances, and deductions.

• Leave Calculations: Automatically calculates holiday pay, annual leave pay, sickness allowance, and maternity leave pay using 12-month average wages.

2. Payment Methods

• Payment Options: Payroll can be processed via auto-pay, cash, or cheque.

• Pro-Rated Payments: Automatically handles pro-rated payments for incomplete months.

3. Payroll Distribution

• Pay Slips: Prints pay slips and payroll cheques, with the option to distribute pay slips via email.

• Bank Integration: Generates bank auto-pay electronic output files for major banks like HSBC, BOC, Standard Chartered, Citibank, and DBS.

• Accounting Interface: Generates output files for accounting integration.

MPF Handling

HRPro ensures seamless handling of MPF (Mandatory Provident Fund) and ORSO (Occupational Retirement Schemes Ordinance) contributions. Here are the key features:

• Automatic Calculations: MPF and ORSO contributions are calculated automatically.

• Cap/ Ceiling Detection: Automatically detects and computes MPF cap/ceiling.

• Comprehensive Handling: Manages both mandatory and voluntary contributions by employers and employees, and generates MPF remittance statements.

• Regulatory Compliance: Ensures all calculations comply with the MPF Ordinance and regulations.

Taxation Management

HRPro simplifies annual tax filing and reporting with the Inland Revenue Department (IRD):

• Automated Report Preparation: Prepares reports for remuneration and pension, commencement, and cessation of employment, reducing user time spent on document preparation.

• Tax Return Generation: Generates XML files for tax returns such as IR56B, IR56F, and IR56M, and forms IR56B, IR56E, IR56G, and IR56M.

Leave Management

HRPro offers comprehensive leave management features:

• Customizable Leave Types: Manage annual leave, sick leave, compensation leave, no pay leave, and public/company holidays with full control over leave entitlement, taken leave, and adjustments.

• Automatic Calculations: Automatically calculates annual leave balance and no-pay leave deductions using custom formulas.

• Email Notifications: Distributes employee leave status via email.

• Group Leave Applications: Allows the creation of leave applications for individual employees or groups.

• Detailed Reporting: Provides leave summary and detailed reports.

Attendance Management

HRPro supports efficient attendance tracking:

• Electronic Time Clock Integration: Captures attendance using various methods such as finger scan, smart card, proximity, bar-code strip, magnetic strip, or computer data input.

• Overtime Calculation: Attendance records are used for overtime calculations.

• Customizable Shifts: User-definable shift codes and roster tables, with the ability to import rosters from Excel.

• Module Integration: Integrated with leave management and payroll administration modules.

Expense Claims

The HRPro Expense Claims management system simplifies the process of submitting, approving, and tracking company expenses, making it efficient and user-friendly.

• Effortless Submission: Employees can easily submit expense claims online, anytime and anywhere.

• Instant Notifications: Approvers receive automatic notifications for submitted claims and can approve or reject them with a single click.

• Seamless Integration: When integrated with the payroll module, reimbursements are processed automatically, eliminating additional payroll processing headaches.

• Comprehensive Record Keeping: Maintain a detailed record of all receipts and expense claims.

• Spending Control: Implement spending limits to control expenditures effectively.

• Quick Approvals: Streamline the approval process for faster decision-making.

• Customizable Expense Types: Define various expense types to suit your company’s needs.

• User-Defined Fields: Customize fields to capture specific information relevant to your business.

• Expense History: Access a complete history of all expense claims for better tracking and reporting.

Appraisal Module

HRPro appraisal module enhances performance management:

• Customizable Factors: Customizable performance appraisal rating factors and review forms.

• Weighted Measures: Supports weighted performance measures.

• Online Reviews: Facilitates online appraisal reviews, including 360-degree and self-appraisals.

• Goal Setting: Allows individual goals and objective setting.

• Automatic Ratings: Automatically calculates overall ratings.

• History Tracking: Tracks appraisal history.

Employee Portal

The HRPro Employee Portal provides a centralized platform for employees:

• Corporate Communication: Full-featured notice board for important HR announcements.

• Document Sharing: Company library for sharing important HR documents.

• Employee Directory: A Directory for looking up names, phone numbers, and emails of employees.

• Leave Management: Employees can apply for leave and check their leave status online.

• Approval Workflow: Approvers can approve or reject leave requests via the web.

• Attendance Records: Employees can view their attendance records.

• Personal Information Updates: Employees can update personal particulars such as home address, phone number, and emergency contact.

• Salary History: Employees can review their past salary history.

• Appraisal Review: Reviewer can review the appraisee's appraisal online, providing ratings and feedback.

This portal streamlines HR processes, making it easier for employees to manage their information and for HR departments to maintain efficient operations.

Business Alert

Business Alert in HRPro enhances business management by identifying and addressing critical issues early, ensuring better control over human resources. Here are its key features:

• Early Issue Identification: Helps identify business-critical issues early for timely resolution.

• Scheduling and Monitoring: Provides scheduling capabilities based on monitoring HRPro for critical, time-sensitive information.

• Timely Alerts: Sends out alert emails with the most up-to-date data.

• Alert Messaging: Ideal for organizations looking to implement alert messaging across various departments.

• Custom Queries: Supports scheduling and email delivery of user-definable queries.

• HTML Email Format: Email recipients can view alerts in HTML format without needing to connect to HRPro.

• Condition-Based Alerts: Can send emails to alert about any conditions in the application data.

Business Alert ensures that you stay informed about important events and issues, allowing for proactive management and efficient resolution of potential problems.

HRPro is designed to streamline HR processes, enhance efficiency, and ensure compliance, making it an essential tool for modern HR management in Hong Kong.