Expense Claims Autopay Batch
支出報銷自動轉帳批檔

Expense Claims Autopay Batch is under the Expense Module.  It allows you to assign an Autopay Batch Number to existing Expense Entries so that an Autopay payment can be generated for the related expenses.

支出報銷自動轉帳批檔屬於支出模組。它讓你可以為現有的支出項目分配自動轉賬批次編號，以便為相關費用產生自動轉賬付款。

• Autopay Batch No.: It is the unique identifier assigned to each batch of expense claims processed for automatic payment reimbursement.

• No. of Records: It shows the total count of individual expense claims included in this autopay batch.

• Autopay Amount: It represents the total monetary value of all approved expense claims in the batch, ready for autopay transfer.

• Latest Expense Date: It indicates the most recent date among all expenses claimed in this batch.

• Latest Approved Date: It is the latest approval timestamp for claims within the batch, determining when they became eligible for payment.

• Autopay File Date: It records the latest date when the autopay file was generated for bank submission for this batch.

• Value Date: The date specified for the bank to release the autopay funds to the payees' bank accounts.

• Last Update By: It displays the user ID or name of the person who last modified this batch record.

• Last Update Date: It shows the timestamp of the most recent modification to the batch details

• 自動轉帳批檔編號 – 每一個費用報銷自動轉帳批次的唯一識別碼。 

• 紀錄總數 – 該批次內所包含的費用項目總數。 

• 自動轉帳金額 – 批次中所有已批准並準備以自動轉帳支付的費用總金額。 

• 最遲費用日期 – 該批次所有費用項目中，最遲的費用日期。

• 最遲已批准日期 – 該批次中費用項目最後的批准日期，表示自何時起這些費用符合付款資格。 

• 自動轉帳檔案日期 – 最近一次為此批次產生自動轉帳檔案的日期。  

• 到帳日期：銀行將自動付款資金釋放到收款人銀行帳戶的指定日期。

• 最後更新用戶 / 最後更新日期 – 記錄最近一次修改此批次資料的使用者及日期時間。 

Click the "+" button to assign the Autopay Batch Number.

點擊「+」按鈕以分配自動轉賬批次編號。

Select the checkboxes for the expense entries you want to include for this batch, and then click the "Assign Autopay Batch No." button to assign an Autopay Batch Number to the selected entries.

Please note that only employees with the payment method set to Autopay and a defined bank account number are eligible for Autopay Batch Number assignment.

The Autopay Batch Number must be alphanumeric, contain no spaces, and be a maximum of 12 characters.

After the Autopay Batch Number has been assigned, you can proceed to generate the Expense Claims Autopay File.

選取你想加入此批次的費用項目的核取方格，然後點擊「分配自動轉賬批次編號」按鈕，為所選項目分配自動轉賬批次編號。  

請注意，只有付款方式設定為自動付款且已定義銀行帳號的員工才有資格獲得自動付款批次號碼。

自動轉賬批次編號必須為英文字母或數字組成、不包含空格，並且最多十二個字元。

分配自動轉賬批次編號後，你可以繼續產生費用申報自動轉賬檔案。

Click the "-" button to remove the assigned Autopay Batch Number from the expense entries.

點擊「-」按鈕以移除費用項目已分配的自動轉賬批次編號。

Click the green "Edit" button or the Autopay Batch Number link to view the details of the corresponding Autopay Batch.

點擊綠色「編輯」按鈕或自動轉賬批次編號連結，以查看相關自動轉賬批次的詳細資料。

Click the Protect button on the toolbar to secure the completed Expense Claims Autopay Batch.

If the batch has already been protected and you discover incorrect data, you can unprotect it by selecting Unprotect Expense Claims Autopay Batch. This will unlock the batch data, allowing you to edit the relevant expense entries and regenerate the Expense Claims Autopay Batch.

按一下工具列上的 保護 按鈕，以保護已完成的費用申請自動轉賬批次。

若該批次已被保護，而您發現資料有誤，可選擇 取消保護費用申請自動轉賬批次 來解除保護。解除保護後，您可修改相關的費用申請資料，並重新產生費用申請自動轉賬批次。