Compensation Leave Expiry Explanation
補償假到期解釋

Compensation Leave may expire automatically after a fixed number of days set by your company. When this happens, HRPro creates a system adjustment to deduct the unused balance, so employees can no longer use that expired leave. The expiry is based on the entitlement date of each compensation leave entry, and expired leave is removed only when it is still unused.

補償假可能在公司設定的固定天數後自動到期。此時，HRPro 會建立系統調整來扣除未使用的餘額，讓員工無法再使用已過期的補償假。到期是根據每個補償假條目的權益日期計算，只有仍未使用的過期補償假才會被移除。

How expiry is determined

Each compensation leave entitlement has its own expiry date. In HRPro, the expiry date is calculated from the entitlement date plus the company’s Compensation Leave Entitlement Retention Days setting. If the retention period is set to 0, compensation leave does not expire automatically.

到期判定方式

每個補償假權益都有其專屬的到期日期。在 HRPro 中，到期日期是從權益日期加上公司的「補償假權益保留天數」設定來計算。如果保留期間設定為 0，補償假就不會自動到期。

What employees should know

Compensation leave is used in the order that matches the system’s allocation rules, and the system checks whether the leave is still within its valid period before allowing it to remain available. If a leave entitlement has already expired, HRPro will reduce the balance automatically through a system-generated adjustment, so the remaining balance shown to the employee will be lower.

員工應知事項

補償假會按照系統的分配規則順序使用，系統會檢查該補償假是否仍在有效期間內才允許其繼續可用。如果某項補償假權益已經到期，HRPro 會透過系統自動產生的調整來減少餘額，因此員工看到的剩餘餘額會變低。

Why the balance may change

An employee’s compensation leave balance may change for three main reasons: leave is earned, leave is taken, or leave expires. If the company includes pending approvals in leave calculation, those pending items may also affect the usable balance shown in HRPro. In practice, this means the balance shown in the system is the usable balance after all valid allocations and deductions are considered.

餘額變動原因

員工的補償假餘額可能因三個主要原因而變動：獲得補償假、已使用補償假，或補償假到期。如果公司將待批核項目納入補償假計算，這些待批項目也可能影響 HRPro 顯示的可使用餘額。實際上，系統顯示的餘額是在考慮所有有效分配和扣除後的可使用餘額。

What happens when the leave expires

When compensation leave expires, HRPro creates an automatic leave adjustment with a negative amount to remove the expired balance. This adjustment is created by the system, not by a user, and it is recorded for audit purposes. Employees and HR can review these records in leave adjustment data and related leave status reports.

Example

For example, if an employee earns compensation leave on 1 June and the company’s retention period is 30 days, that leave will expire on 1 July if it is still unused. If part of the balance is used before expiry, only the remaining unused portion will be expired by the system.

補償假到期時會發生什麼

當補償假到期時，HRPro 會建立一個帶有負數金額的自動補償假調整，用以移除過期的餘額。此調整是由系統自動建立而非使用者手動建立，並會記錄下來以供審計之用。員工及 HR 人員可在補償假調整資料及相關補償假狀態報告中檢視這些記錄。

範例

例如，若員工於 6 月 1 日獲得補償假且公司保留期間為 30 天，則該補償假若仍未使用，將於 7 月 1 日到期。若到期前已使用部分餘額，系統只會使剩餘未使用的部分到期。