How HRPro calculates Sick Leave  (Statutory) Balance

HRPro calculates an employee’s Sick Leave (Statutory) balance according to the statutory sick-leave accrual rules and the employee’s leave transactions. The balance is capped at 120 days.

Monthly entitlement

The employee’s statutory sick-leave entitlement is released after each completed month of service:

• During the first year of employment, the employee earns 2 paid sickness days for each completed month of service.

• After completing the first year of employment, the employee earns 4 paid sickness days for each completed month of service.

• The accumulated Sick Leave balance cannot exceed 120 days.

For example, an employee does not receive the entitlement for a particular month until that month of service has been completed. How would you describe the release timing for an employee whose service start date falls in the middle of a month?

Balance calculation

HRPro increases the balance by the employee’s monthly entitlement and reduces it when statutory sick leave is taken during the payroll period.

The system also considers any Sick Leave (Statutory) Leave Adjustment entries recorded for the employee. The adjustment is calculated as:

Adjustment = Balance − Entitled + Taken + Statutory Sick Leave Adjustment Entries

When the balance reaches the 120-day maximum, HRPro creates internal adjustments to prevent further accumulation beyond this limit.

Sickness Days

Sickness Days are the leave days that qualify for sickness allowance. HRPro calculates them as the total number of days recorded in leave entries where the Leave Nature is set to Sick Leave (Statutory) within the relevant payroll period.

Example

An employee who has completed their first year of service earns 4 statutory sick-leave days for the month. If the employee takes 2 statutory sick-leave days during that month, the balance increases by 4 days and decreases by 2 days, subject to the 120-day cap.