Expense Type

Expense Type is for Expense Processing, which defined the attributes when the Employee Portal User applied a Expense Claims as well as how this expense type interfaced with Payroll Management Module.



When Expense Entry Required Attachment is checked, HRPro User must attach an attachment when adding Expense Entry for this Expense type. E.g. Receipt

Expense to Payroll Pay Type is to define whether the Expense Entries of this Expense Type will flow to Payroll Batch or not. select N/A to no and if selected the appropriate Pay Type than the sum of the amount of this Expense Type will be summed to the Pay Type during the Payroll Generation of the Expense Period.

WebLeave (Employee Portal) tab

The options in this tab are for the Expense Claims Application

When Visible in WebLeave Application is checked, then this Expense type is visible for Employee Portal User to select to apply Expense Claims.

WebLeave Explanation. When defined, will show on Apply Expense Claims screen in Employee Portal under ExpenseType combo box. WebLeave Explanation support simple HTML tags (e.g. <b><i><span style="color:red">)

Allow to apply after options are 
  • Join Date 
  • Probation End Date
  • 1 month of service
  • 3 months of service
  • 1 year of service
  • 4 weeks (28 days) of service
  • 40 weeks (280 days) of service
When Maximum days between Expense Date and Apply Date is defined. The applicant must apply the application no more than X days after the Expense Date. (Applicable to Backdate Application only)

When Application Required Attachment is checked, Employee Portal User must submit an attachment when applying Expense Claim for this Expense type. E.g. Hotel Voucher

Approver 1, 2, 3 is to define the number of Approver required and the approver sequence for this Expense type. In order to allow different approver(s) for different Expense Type

The Maximum Amount allowed to claim is the maximum amount allowed to apply for the expense claims for this Expense Type

Employee Class tab


When one or more Employee Class is checked in the Employee Class Tab, this Expense type will only applicable to those employees belong to that Employee Class(es).
When no selection is checked, the Expense Type will available to all employees. (this option is applicable to both HRPro and Employee Portal)

See also