Leave Type

Leave Type is user definable, each Leave Type should belong to one Leave Nature, Leave Nature is defined by the system. 




When Leave Entry Required Attachment is checked, HRPro User must attach an attachment when adding Leave Entry for this leave type. E.g. Doctor Certificate for Sick Leave.

WebLeave (Employee Portal) tab

When Visible in WebLeave Application is checked, then this leave type is visible for Employee Portal User to select to apply leave.

When Visible in WebLeave Calendar is checked, then the leave of this leave type are visible in Company Calendar and Event Calendar.

WebLeave Explanation. When defined, will show on Apply Leave screen in Employee Portal under Leave Type combo box. WebLeave Explanation support simple HTML tags (e.g. <b><i><span style="color:red">)

The WebLeave Day Decimal Place is to define the Day Decimal of this Leave Type in WebLeave, you can set it to based on Employee Portal Setup in HRPro Setup Screen.

Allow to apply after options are 
    • Join Date 
    • Probation End Date
    • 1 month of service
    • 3 months of service
    • 1 year of service
    • 4 weeks (28 days) of service
    • 40 weeks (280 days) of service

The option Disallow Leave Application when zero or negative balance for this leave type is valid only when the option Disallow Leave Application when zero or negative balance in Employee Portal Setup, WebLeave tab is turned off.

For the option Give Warning when zero or negative balance, "Becomes negative" warning will be given at the bottom of the screen when the option Enable Real Time Validation When Applying leave (in Employee Portal Setup, WebLeave tab) is turned on.

When WebLeave Allow Backdate Application is checked, Employee Portal User is allowed to apply backdate leave for this leave type.

When Maximum days between Leave Date and Apply Date is defined. The applicant must apply the application no more than X days after the Leave Date. (Applicable to Backdate Application only)

When Allow take Leave during the month of birthday only is turned on. The leave date must within the Month of Birthday of the employee for this Leave Type.

When WebLeave Required Attachment is checked, Employee Portal User must submit an attachment when applying leave for this leave type. E.g. Doctor Certificate for Sick Leave.

When Auto Approval is turned on, the application of this leave type does not required Approver's Approval and the application become self-approved. 

When Enable Drill Down on Company Calendar is turned on and Enable Drill Down on Company Calendar in Employee Portal Setup, Employee Self Service Tab is turned off, hyperlinks are available on the Calendar and enable to drill down to view the original Leave Applications including remarks and attachments for this Leave Type.

When Minimum days between Apply Date and Leave Date is defined. The applicant must apply the application X days before the Leave Date

Leave by Whole Day
When Leave by Whole Day is turned on, Leave by Whole Day is allowed for this Leave Type.
When Minimum Days to Apply is defined. The applicant must apply at least the defined days when applying leave by whole day
When Maximum Days to Apply is defined. The applicant must apply not more than the defined days when applying leave by whole day

Leave by AM/PM
When Leave by AM/PM is turned on, Leave by AM/PM is allowed for this Leave Type.

Leave by Time
When Leave by Time is turned on, Leave by Time is allowed for this Leave Type
When Minimum Minutes to Apply is defined. The applicant must apply at least the defined minutes when applying leave by time
When Maximum Minutes to Apply is defined. The applicant must apply not more than the defined minutes when applying leave by time
When Allow Leave Hours only in multiples of is defined. The applicant must apply the leave hours for the increment of the predefined hour when applying leave by time. e.g. if Allow Leave Hours only in multiples of 0.5 hour, the applicant must apply leave by time for 0.5 hour, 1.0 hour, 1.5 hour, 2.0 hour, etc.

Maximum per year
When Maximum Number of Hours allowed to apply per year (for leave by TIME only) is defined. The applicant must apply not more than the defined hours per year (only applicable to applying leave by time, the leave by whole day/AM/PM will not count). The calendar year period is defined in Calendar Year Started at. There is no first year prorata calculation in this option.

When Maximum Number of Days allowed to apply per year is defined. The applicant must apply not more than the defined days per year. The calendar year period is defined in Calendar Year Started at. There is first year prorata calculation in this option. This option is good only when there is no Entitlement of the Nature of the Leave Type can be defined somewhere, i.e. Not Annual Leave, Full Pay Sick Leave, Casual Leave, etc.

Leave Type Balance will only be shown on Employee Portal only when 
  • either Maximum Number of Hours allowed to apply per year (for leave by TIME only) is defined or Maximum Number of Days allowed to apply per year is defined
  • Show Leave Type Balance check-box (in Leave Type) is checked
  • Show Leave Type Balance check-box (in Employee Portal Setup, WebLeave tab, show items panel) is checked

When Expense Claims Nature
The Maximum Amount allowed to claim is only valid for the Nature Expense Claims.

Employee Class tab



When one or more Employee Class is checked in the Employee Class Tab, this leave type will only applicable to those employees belong to that Employee Class(es).
When no selection is checked, the Leave Type will available to all employees. (this option is applicable to both HRPro and Employee Portal)


See also: