Generate Payroll Auto-pay File
Generate Payroll Auto-Pay File is under Payroll.
The "Generate Payroll Auto-pay File" function is used to create electronic output files for bank auto-pay. This feature supports various banks, such as HSBC, Citi-Bank, and DBS, among others. It automates the process of generating payroll files for direct deposit, ensuring timely and accurate payment to employees.
Generate Payroll Auto-pay File is used for bank auto-payment. You may, optionally, alter the autopay File Filename, pay reference, and the pay date in the corresponding fields. The system would generate a printed (or on-screen) report as well as an ASCII file on the local PC. You may then send this file to your banker for auto-pay orders.
You can optionally generate a payroll auto-pay file by Autopay class as well as Salary Pay Date. By default, Autopay Class is All, and Salary Pay Date is All (disregard the Salary Pay Date).
The purpose of Salary Pay Date Selection is for the company that their terminated employees are paid by auto-pay payment.
Different Autopay Classes can have different Auto-pay Bank Information, the main Auto-pay Bank Information is defined in Payroll Module Setup, and the Auto-pay Bank Information by Autopay Class is defined in Autopay Class
A warning message alerts you that you may have to encode the report before sending it to banks. For example, auto-pay orders to Hong Kong & Shanghai Bank should be pre-processed by the associated bank program. The bank program would read the Auto-pay Transfer File and encrypt the data therein.
If the check-box option Allows generating autopay and MPF file only after payroll batch is protected in Payroll Module Setup, Payroll tab, Default Panel is checked, only posted payroll batches are allowed to select to make sure the Autopay File comes from a confirmed unalterable payroll batch.
This screen is not available to the user that does not grant Manage All Employees in Manage Employees by Group unless the option Grant Manage Employees by Group Users access to payroll module sensitive screens in System Manager is turned on.