Update Personal Particulars Approval

Update Personal Particulars Approval is under Process.

The Update Personal Particulars Approval process in HRPro is used to approve or reject changes to an employee's personal information. This process ensures that updates to details such as address, phone number, or emergency contacts are reviewed and validated before being applied to the employee's profile. It's essential for maintaining accurate and up-to-date employee records.

When Employee apply Update Personal Particulars in Employee Portal, HRPro user should go to Master Setup->Update Personal Particulars Approval to accept or reject these applications.

Click the Serial No. or highlight and click the Edit button to View, Approve or Reject the Application. 

You can also delete the application by clicking the Delete button if the employee is not an active employee.

Click Approve or Reject to proceed with the action.

If the related information (e.g., Residential Address) exists in an unposted IR56B, selecting the "Update unposted IR56B of this employee" checkbox before proceeding will also update the corresponding details in the IR56B record.

If the "Enable 'Update Personal Particulars Approval' reply by Email" option is activated under Employee Portal Setup > Employee Self Service Tab, the system will display a confirmation email notification when processing an update.

This email is based on the template configured in Process Setup > Update Personal Particulars Approval panel using the designated Email Template. 

Users can also modify the email content before sending it to the applicant.

Alternatively, you may select  "Update but do not send email notification" to proceed with updating the personal particulars without sending any email.