Employee Portal Setup, Employee Self Service Tab
Employee Portal Setup, Employee Self Service tab is under System Manager ⇒ HRPro Setup, Employee Portal Setup
Enable Functions
You can check the check-box to enable that function in the Employee Portal. The corresponding function will not be available on the Employee Portal if the checkbox is not checked.
Directory
If Enable "Directory" is not turned on, the Directory will not be available on the Employee Portal.
Check or uncheck the "Show Position on Directory", "Show Superior on Directory", "Show Photo on Directory", "Show Division on Directory" and "Show Location on Directory" to show or hide these columns in the Directory.
See also:
Event Calendar
If Enable "Event Calendar" is not turned on, the Event Calendar will not be available on the Employee Portal.
Check the checkbox to show or hide this information.
The "Mulitple Dates Leave indicator" is the symbol ↔ that indicates the leave spans multiple dates.
See also:
Company Calendar
If Enable "Company Calendar" is not turned on, the Company Calendar will not be available on the Employee Portal.
When the Enable link to Leave Details on Company Calendar (Recommend No) is checked, hyperlinks are available on the Calendar and allow you to click to view the original Leave Applications/Leave Entries including remarks and attachments for all Leave Types (Be cautious about privacy). When this option is unchecked, the setting will be controlled in individual Leave Type.
The "Mulitple Dates Leave indicator" is the symbol ↔ that indicates the leave spans multiple dates.
See also:
Punch Card
If Enable "Punch Card" is not turned on, the Punch Card will not be available on the Employee Portal.
You can define Browser ID, GPS Location, or Internet Address as a Punch Card Device.
If GPS Location is selected, the GPS Location of each punch time will be captured (usually valid for mobile devices). This feature is available only in secure contexts (HTTPS), in some or all supporting browsers.
If GPS Location is selected, and GPS Location is defined in Work Location. When the employee is performing Punch Card in EPortal. If the location is within the GPS Tolerance (Meters), the GPS Location will be resolved into the Work Location Code. Moreover, if the option "If GPS Location, allowed only punch at Work Location" is turned on, only the GPS location that can be resolved to Work Location can perform the Punch Card.
When Disallow Repunch... is turned on, the punch time is unable to be punched again if the time is already punched.
See also:
Attendance Record
If Enable "Attendance Record" is not turned on, the Attendance Record will not be available on the Employee Portal.
If Enable "Subordinate Attendance Record" is not turned on, the Subordinate Attendance Record will not be available on the Employee Portal.
If Show Device/Location in Attendance Record is turned on, the columns Device and Location will be shown in Attendance Record.
If Show Device/Location in Subordinate Attendance Record is turned on, the columns Device and Location will be shown in Subordinate Attendance Record.
If the Show "Correct Work In/Out" Buttons in Attendance-Record is turned on, the Attendance Record in the Employee Portal will show the Correct Work In/Out button to apply a Time Clock Correction Request application if the days of the employee are either Late-In, Early Out, or Absent except if the check-box Show on Every Day is checked, in that case, the Correct Work In/Out button will show on every day.
Similar to the Show "Correct Work In/Out" Buttons in Attendance-Record option, the Show "Correct Meal Time" Buttons in Attendance-Record, Show "Correct Rest Time" Buttons in Attendance-Record, and Show "Correct Call-back Time" Buttons in Attendance-Record will show the corresponding button to apply the Time Clock Correction Request application.
Update Personal Particulars
If Enable "Update Personal Particulars" is not turned on, Update Personal Particulars will not be available on the Employee Portal.
The Instructions for "Update Personal Particulars" section outlines the guidelines and procedures for employees to follow when updating their particulars following company policy.
If Enable update "Photo" is not turned on, Photo is not allowed to update.
If Enable update "Bank Account No." is not turned on, Bank Account No. is not allowed to update.
If Disable Email Notification to HR is turned on, no email notification will be sent to the HR email address if the employee applies Update Personal Particular Application.
If Enable update "Qualifications and Skills" and "Employment History" requests are turned on, the Qualifications and Skills and Employment History sections are available in Update Personal Particulars.
If Enable update... is turned on, the User Defined Fields (except long text) in Employee Master are allowed to let the employee portal user request the update in the Update Personal Particulars function and approved by the Update Personal Particulars Approval function.
Payroll History
If Enable "Payroll History" is not turned on, the Payroll History will not be available on the Employee Portal.
If Enable "Mid-Month Payroll History" is not turned on, the Mid-Month Payroll History will not be available on the Employee Portal.
Maximum Number of Periods to display in Payroll History. Select the number of months of payroll History that will be displayed on the Payroll History screen.
Download IR56B/M
If Enable "Download IR56B/M" is not turned on, the Download IR56B and Download IR56M will not be available on the Employee Portal.
Maximum Number of Years of Protected Batches to display in Download IR56B/M. Select the number of years of protected batches that will be displayed on the Download IR56B and Download IR56M screens.
Roster Assignment
If Enable "Roster Assignment" is not turned on, the Roster Assignment will not be available on the Employee Portal.
Rosters can be assigned by either
Superior (The Report to (Superior) of the Roster Employees are the person who assigns Rosters)
Roster Administrator by Department (The employee that Is Roster Administrator in Employee Master, EPortal tab is turned on can assign rosters for his/her department)
Roster Administrator by Division (The employee that Is Roster Administrator in Employee Master, EPortal tab is turned on can assign rosters for his/her division)
Roster Administrator by Location (The employee that Is Roster Administrator in Employee Master, EPortal tab is turned on can assign rosters for his/her location)
If Roster Assignment including Self is turned on, the roster tables available to update in Roster Assignment in Employee Portal will include the Roster of the logged-in user.
If Allow Roster Assignment to create new roster Schedules is turned on, users are allowed to create new roster schedules on the Roster Assignment screen.
If Enable Roster Assignment Export is turned on, an Export to Excel button will be available on the Roster Assignment screen.
Team Roster
If Enable "Team Roster" is not turned on, the Team Roster will not be available on the Employee Portal.
Team Roster shows rosters of the
same Superior
same Department
same Division
same Location
depending on this dropdown option.
Subordinate
When Allow Superior view Subordinate's Info is turned on, Superior (Report to) of the Employee (and Superior's Superiors, up to 5 levels) is able to view