IR56g Amendment

IR56G Amendment is under Taxation Menu. 

IR56G Amendment enables users to make changes or corrections to IR56G records after the initial batch has been generated. This is important for ensuring accuracy and compliance in tax reporting for employees who are terminating employment and departing Hong Kong.

Key Purposes and Process:

• Correction of Errors: If you notice any errors or omissions in an IR56G record after batch generation—such as incorrect income details, termination dates, or personal information—the Amendment function allows you to fix these before final submission to the Inland Revenue Department (IRD).

• Additional Reporting: You may need to report additional income (e.g., a late bonus) that was not included in the original IR56G form. The Amendment process lets you add this information to the record.

• Update Process:

  • After generating the IR56G batch, go to the relevant IR56G record you wish to amend.

  • Make the necessary adjustments—HRPro will retain edited records and, if configured, protect them from being overwritten during future batch updates.

  • Save the amended IR56G record. 

• Protecting Amendments: HRPro includes options in its Taxation Module Setup to prevent amended records from being automatically overwritten by re-running batch processes. This helps maintain the integrity of manual corrections.

Why Use IR56G Amendment?

• Ensures accurate tax clearance for departing employees by allowing last-minute corrections or updates.

• Mandatory for compliance: Corrections must be officially recorded and reported to IRD, whether for additional income or mistake rectification.

• Streamlines workflow: Enables users to efficiently manage amendments within HRPro rather than generating a new batch or manual paperwork.

In summary, the IR56G Amendment ensures your company can make precise and official adjustments to IR56G records, supporting compliance with Hong Kong’s tax requirements for departing employees without needing to redo the entire batch or risk submission errors.

This screen lets you find and access any IR56G batch generated from the Generate IR56G Batch function that you want to review or modify.

• Click the IR56G Batch No. to open and view the details of that specific batch.

• Use the filters Show Active, Show Inactive, or Show All to display batches, including those that have been protected.

The IR56G Submission Date refers to the submission date recorded in the Output IR56G Data File. This date is automatically updated once the data file is created.

This screen allows you to amend details in the IR56G tax sheets. Records are sorted by Surname and Given Name.

• Click the Sheet No. to open and edit that employee’s IR56G record.

• A light blue background indicates that the IR56G record has been modified.

• Use the Export button to export the current batch to an Excel file, make the necessary changes in Excel, and then use the Import button to update the existing batch with your edited data.

By default, all information is filled in automatically. You only need to make changes if an amendment is required or if the data from the master record is incorrect. After making the necessary updates, click Save to store the amended IR56G record.

Click the Protect button to lock the IR56G batch and prevent further changes.

If a protected batch contains incorrect data, you can unlock it using Unprotect IR56G Batch. This will remove the protection for the specified IR56G Batch Cycle, allowing you to amend the records or regenerate the batch as needed.