Embedded Files
The provided section offers a comprehensive overview of the IR56G process in HRPro, aligned with the Hong Kong Inland Revenue Department’s (IRD) new electronic filing requirements effective July 2025.
Key points of the IR56G process are:
Obtain approval from the Inland Revenue Department (IRD) to file the IR56G electronically in a computerized format. Coordinate this through your HRPro Authorized Solution Provider or by applying directly under the "Application for Preparation of IR56 Form(s) by Using Employer's Self-developed Software".
The IR56G tax data file must conform strictly to the IRD’s new Specification and can only be submitted through the IRD's Employer’s Return e-Filing Services ("ER e-Filing Services") within the eTax portal. Submission of printed forms or data on storage devices is no longer accepted.
Prior configuration steps include:
Defining the IRD Category of each pay type in Payroll Module Setup (Pay Type Tab) or the Pay Type Table, if turned on.
Setting up your Tax File Number, Name, and Designation within the Taxation Module Setup.
Assigning appropriate IRD Cessation Reason Categories in Termination Reason settings.
The IR56G Batch should be generated regularly (monthly is assumed), followed by printing the IR56G checklist and taxable income reports either by IRD Category or Pay Type. (Taxable Income Report by IRD Category or Taxable Income Report by Pay Type)
Optionally, employers can print and distribute Employee MPF Statements.
Where corrections are needed after the initial batch generation, the IR56G Amendment function allows for adjustments.
The final IR56G data file is output and uploaded to the eTax system for official submission.
IR56G forms (including any amendments) can be printed for employee reference, and a Replacement type batch can be uploaded if amendments in reported income or other details arise after submission.
For organizations with multiple employers in one HRPro database, separate IR56G batches should be generated per employer.
After completing the entire cycle of generation, amendment, submission, and printing, the batch should be protected (closed) using the Protect button to prevent further edits.
Compliance note: The IRD requires the IR56G forms to be completed and submitted at least one month before an employee’s departure. Employers must also withhold payments to employees until tax clearance is obtained.
This workflow ensures full compliance with the IRD’s July 2025 specifications for IR56G electronic submissions, streamlining the employer’s tax reporting obligations for employees leaving Hong Kong.
Report abuse