Output IR56G Data File
輸出 IR56G 資料檔

Output IR56G Data File is under the Taxation Menu. 

輸出 IR56G 資料檔 功能位於「稅務」功能表下。

Employers with approval using a computerized format for IR56G should submit the Employer's Notification with the IR56G records in XML format to the IRD via the ER e-Filing Services (Online Mode only), with a limit of 5000 sets of IR56G forms in one data file in each transaction.  

The Output IR56G Data File is used to export the IR56G tax records into a standardized electronic data file format in compliance with the Hong Kong Inland Revenue Department's (IRD) requirements. This data file is typically in XML format and contains all the necessary employee cessation and departure information as required by the IRD.

Key Usage and Purpose:

• Electronic Submission to IRD: The exported IR56G data file allows employers who have approval to use computerized formats to submit employee cessation notifications electronically through the IRD's Employer's Return e-Filing Services (ER e-Filing Services). This modernizes and streamlines tax form submission.

• Compliance with IRD Specifications: The file is generated according to strict IRD data specifications, including required fields and formats, ensuring accuracy and acceptance by the tax authority.

• Batch Submission: Employers can export up to 5,000 IR56G records in a single data file, suitable for submission in batches.

• Supports Amendments and Multiple Submissions: The exported data reflects any amendments made in HRPro to IR56G records before submission.

• Automatic Updating of Submission Date: When you generate the IR56G data file, the system automatically updates the IR56G submission date in HRPro for tracking purposes.

• Legal Requirement Compliance: Exporting and submitting this data file on time is essential for fulfilling statutory tax notification obligations for employees leaving Hong Kong.

In summary, the Output IR56G Data File function serves as the final step to produce the official electronic file for reporting employee cessation and departure to the IRD, facilitating accurate, efficient, and compliant tax reporting for employers in Hong Kong.

Output IR56G Data File  – Creates the IR56G XML file and downloads it to your computer.

Open eTax – Launches the IRD website in the language currently selected.

輸出 IR56G 資料檔 – 生成 IR56G XML 檔案並下載至你的電腦。

開啟 eTax – 以目前選定的語言開啟稅務局（IRD）網站。

To submit the IR56G XML file to the Hong Kong Inland Revenue Department (IRD) after the file is generated in HRPro, you need to use the IRD’s Employer’s Return e-Filing Services (ER e-Filing Services) online platform following these steps:

1. Log in to ER e-Filing Services

   • Access the IRD's Employer’s Return e-Filing Services website.

   • Log in using an authorized signer's account, which could be via Individual Tax Portal (ITP), Business Tax Portal (BTP), MyGovHK password, iAM Smart+ account (with digital signing function), or a recognized personal digital certificate.

2. Upload the IR56G XML File

   • Use the online upload function to submit the IR56G XML file.

   • Each upload can contain up to 5,000 employee records. For more than 5,000 records, submit multiple files separately.

3. Digital Signing and Authorization

   • The authorized signer must digitally sign the IR56G data file during submission using one of the accepted authentication methods mentioned above.

4. Submission Confirmation

   • After successful upload and signing, you will receive a confirmation from the IRD.

   • The submission date will be automatically updated in HRPro as the IR56F/IR56G submission date.

5. Additional Notes

   • Paper submissions or data submissions via removable storage devices are not accepted.

   • You must have prior approval from the IRD if you are using self-developed software (such as HRPro) to generate the IR56G data file.

   • The IRD’s online service supports amendments and multiple uploads per day for IR56G forms.

已獲批准以電腦格式提交 IR56G 表格的僱主，須連同僱主報稅表（BIR56A），以 XML 格式 的 IR56G 記錄，透過稅務局的僱主報稅電子報稅服務（ER e‑Filing Services）以在線模式（Online Mode）遞交資料檔，每次最多可包含 5,000 份 IR56G 表格。

功能用途與目的

• 電子遞交給稅務局：輸出的 IR56G 資料檔，讓已獲批准的僱主可透過稅務局僱主報稅電子報稅服務，以電子方式遞交僱員離港通知書，從而簡化及現代化報稅流程。

• 符合稅務局規格要求：資料檔會根據稅務局 IR56G 資料規格生成，包含所有必需的僱員離職及離港資料，確保資料格式準確並可被稅務局接受。

• 批量遞交：僱主可一次輸出最多 5,000 份 IR56G 記錄 的資料檔，方便以批次方式提交。

• 支援修訂與多次提交：輸出前在 HRPro 中對 IR56G 記錄作出的任何修訂，都會反映在資料檔中，以便準確提交最新資料。

• 自動更新遞交日期：系統在生成 IR56G 資料檔時，會自動更新該批次的「IR56G 遞交日期」，方便內部追蹤。

此功能可確保僱主履行就僱員離港提交稅務通知的法定義務，並符合稅務局 2025 年 7 月生效的 IR56G 電子遞交新規格。

如何遞交 IR56G XML 檔案

在 HRPro 中生成 IR56G XML 檔案後，需透過稅務局的僱主報稅電子報稅服務（ER e‑Filing Services）在線平台遞交，步驟如下：

1. 登入僱主報稅電子報稅服務

進入稅務局僱主報稅電子報稅服務網站，並以授權簽署人帳戶登入，例如：

• 個人稅務帳戶（ITP）

• 商業稅務帳戶（BTP）

• MyGovHK 密碼

• iAM Smart+ 帳戶（具數碼簽章功能）

• 或稅務局認可的個人數碼證書。

2. 上載 IR56G XML 檔案

使用在線上載功能提交 IR56G XML 檔案，每次上載最多可包含 5,000 份僱員記錄。若超過此數量，須分批上載多個檔案。

3. 數碼簽署與授權

授權簽署人須在遞交時以上述其中一種認可方式，對 IR56G 資料檔進行數碼簽署。

 4. 遞交確認

上載及簽署成功後，系統會發出確認，並自動更新 HRPro 內的「IR56G 遞交日期」；同一日期亦適用於 IR56F / IR56G 遞交紀錄。

重要注意事項

不接受紙本或儲存裝置遞交：紙本 IR56G 表格或以 USB 等儲存裝置提交的方式已不再被接受，必須透過電子報稅服務遞交 XML 資料檔。

需事先獲批准：若使用自行開發軟件（例如 HRPro）生成 IR56G 資料檔，須先取得稅務局的批准，方可使用在線模式提交。

總結：輸出 IR56G 資料檔 功能是為僱主離港通知書（IR56G）生成官方電子文件的最後步驟，以便在稅務局系統中進行準確、高效且合規的稅務申報。

This screen is not available to the user that does not grant Manage All Employees in Manage Employees by Group unless the option Grant Manage Employees by Group Users access to taxation module sensitive screens in System Manager is turned on.