Output IR56B Data File

Output IR56B Data File is under Taxation Menu. 

The employer with approval using the computerized format for IR56B according to 2019 Sep requirements specifications should submit the Annual Employer's Returns with the IR56B records in soft copy to the IRD by generating an XML File to upload to eTax (Completion of Employer's Return) via Online Mode or Mixed Mode. You may also visit the following webpage for more details:

https://www.ird.gov.hk/eng/tax/err.htm 🡕 

Submission of the computerized printout or a removable storage device is NO LONGER acceptable (except more than 5000 annual IR56B records in one batch (*) ) under the IR56B 2019 Requirements Specification. 

Follow the instructions in How to upload "Completion of Employer's Return IR56B" via Mixed Mode to upload the data file. 

Please note that the IR56B control list (required from Mixed Mode Submission) is printed inside the ER e-Filing Services after uploading. i.e. step 4 in How to upload "Completion of Employer's Return IR56B" via Mixed Mode

For further details regarding the ER e-Filing Services, please refer to the User Guide of the ER e-Filing Services. 

Hard copies of forms IR56B will not be required to be forwarded to the Department although the employer should still provide each of his employees with a hard copy of the IR56B Form. 

(*) Starting from 14 August 2022, employers can upload or submit a data file containing not more than 5,000 IR56B records via the Employer Return’s e-Filing Services. They are not required to split the records into several data files with 800 records.

This screen is not available to the user that does not grant Manage All Employees in Manage Employees by Group unless the option Grant Manage Employees by Group Users access to taxation module sensitive screens in System Manager is turned on.

XML file format according to IR56B Specifications  from IRD (Jan 2024)