How to prepare IR56B

*** Only the format of IR56B in HRPro 17.06 or above have sought approval from the Inland Revenue Department (according to Sep 2019 Specifications) ***

This section provides an overview of IR56B: Employer's return of remuneration and pensions generation in computerized format.

  1. Define IRD Category of each pay type in Payroll Module Setup, Pay Type Tab.

  2. When Pay Type Table is turned on, define the IRD Category in Pay Type Table.

  3. Define your Tax File No., Name, Designation and Company Chop in Taxation Module Setup.

  4. Generate IR56B Batch (make sure the April to March batches are all protected).

  5. Print IR56B checklist.

  6. Print Taxable Income Report by IRD Category or Taxable Income Report by Pay Type and distribute to your employees.

  7. Optionally print the Employee MPF Statement and distribute to your employees.

  8. Export, manipulate and import back to IR56B Batch.

  9. IR56B Amendment (if any).

  10. Output IR56B Data File, upload to ER e-Filing Services if selected the XML File format and less than 800 records (*). See How to upload "Completion of Employer's Return IR56B" via Mixed Mode. For Mixed Mode Submission, the duly signed paper Control List (generated by ER e-Filing Services) together with the duly signed original paper BIR56A must be submitted to the Department in person / by post.

  11. Print or Email IR56B printed forms in respect of the IR56B submitted to the Department in IR56B and distribute to your employees for employees' information. See IR56B Sample Output. Hard copy of IR56B is not required to be submitted to the Department.

  12. For any amendment (increase or decrease of the reported income) and correction of other information after submission, you can generate another IR56B Batch using Generate IR56B Batch with Type of Form = Replacement. Go to step 10 to create another XML File.

  13. If you have multiple employers per database, go to Step 4 and select another employer to generate a different IR56B batch.

  14. When the whole cycle is completed, click the Protect button on the IR56B Amendment tool bar to protect (closed) the IR56B Batch.

  15. After the taxation year is protected, Download IR56B is available in Employee Portal.

(*) The maximum number of IR56B records that can be uploaded or submitted in each transaction is 800. If more than 800 IR56B records are required to be submitted, employers can do so by uploading or submitting several data files (each contains not greater than 800 records) (Type of Form = Original) one by one through the ER e-Filing Services.