Attendance Record

Attendance Entry is to input or amend the attendance record of a particular employee in a particular month. Usually attendance record are capture by attendance device and import from attendance import.


After importing the raw data, Attendance Entry is created. The attendance data can be edited here. OT hours and late minutes are calculated automatically.

Whether the Meal Out Time, Meal In Time is shown or not is depending on the check-box option Enable Meal Out/In in Attendance Module Setup
Whether the Rest Out Time, Rest In Time is shown or not is depending on the check-box option Enable Rest Out/In in Attendance Module Setup
Whether the Call Back In Time, Call Back Out Time is shown or not is depending on the check-box option Enable Call Back In/Out in Attendance Module Setup
Whether the Card In Time, Card Meal Out, Card Meal In, Card Rest Out, Card Rest In, Card Out Time, Card Callback In Time, Card Callback Out Time is shown or not is depending on the check-box option Show Card Times in Attendance Module Setup.

When Enable Timesheet without Time Clock Info in Attendance Module Setup or Employee Master, HR Info is turned on, there will be no Time Clock Info (Work In, Meal Out, Meal In, Work Out, etc)  available and the Worked Hrs and OT Hours, etc are allowed to edit. This is good for companies without attendance device and concern only the number of hours that the employee worked for.
To import the timesheet from Excel, select the attendance import file format Excel (Timesheet without Time Clock Info) in Attendance Module Setup.



To create leave record from Attendance Record (e.g. for an absent day), highlight the Date for the leave and click the Create Leave Entry button


You can click the Employee Name to show the statistic for the attendance period.


Total Worked Hours = Sum of Worked Hrs of each day within the Attendance Period
Total Regular Hours = Sum of Regular of each day within the Attendance Period (excluded the Leave)
Total Over Time Hours = Sum of Overtime (Hrs) of each day within the Attendance Period
Total OT Hrs (Restday) = Sum of OT Restday (Hrs) of each day within the Attendance Period.
Total OT Hrs (Saturday) = Sum of OT Saturday (Hrs) of each day within the Attendance Period.
Total OT Hrs (SH) = Sum of OT SH (Hrs) (Statutory Holiday) of each day within the Attendance Period.
Total OT Hrs (PH -SH) = Sum of OT PH -SH (Hrs) (Public Holiday not Statutory Holiday) of each day within the Attendance Period.
Total OT Hrs (CallBack) = Sum of OT CallBack (Hrs) of each day within the Attendance Period.

You can check the attendance import raw data by click the View Raw Data button if the option Keep Attendance Raw Data in Attendance Module Setup is turned on



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