Embedded Files
Generate MPF File
Generate MPF File is under Payroll.
Generate MPF File
Generate MPF File
The "Generate MPF File" function is used to create interface files for the Mandatory Provident Fund (MPF) system. These files are necessary for submitting MPF contributions to the relevant MPF trustees and ensuring compliance with regulatory requirements. Starting from 2024, the generated files typically follow the eMPF format, which can be used to submit data to the eMPF platform for processing.
生成強積金檔案
生成強積金檔案
「生成強積金檔案」功能用於建立強制性公積金（MPF）系統的介面檔案。這些檔案用於向相關強積金受託人提交強積金供款資料，以確保符合監管要求。自2024年起，所產生的檔案一般採用eMPF格式，可用於向eMPF平台提交資料以進行處理。
MPF Account:
You can choose a different MPF Account if the feature [Multiple MPF Accounts per Company] is enabled.
Batch No.:
Select the appropriate batch number to process.
Bulk Upload Content:
Specify how to filter the upload file. Available options include [All], Employee Details, Contribution Data, and Terminated Employees.
Payroll Group ID:
This ID is defined under the Employee Master’s HR Info tab and serves as a key reference to categorize employees into specific payroll groups—for example, by contribution frequency, department, or salary group.
Each employee’s Payroll Group ID must be correct. If your company manages multiple payroll groups, this field is mandatory (e.g., MLY1, MLY2). For companies with only one payroll group, such as a single monthly contribution group, it is optional.
When specified, the Payroll Group ID will appear in Column D of the eMPF file. To generate an eMPF file for a specific payroll group, select the corresponding Payroll Group ID from the dropdown list. The dropdown is shown only when multiple payroll groups exist.
強積金帳戶 :
如已設定[每間公司多個強積金帳戶]，您可以選擇不同的強積金帳戶。
批次編號：
選擇適當的批次編號以進行處理。
批量上載內容：
指定如何篩選上載檔案。可用選項包括 [全部]、員工資料、供款資料及已離職員工。
工資組別編號 :
工資組別編號可在[員工主檔，HR資料分頁]中定義。它是用於僱主將員工劃分到特定薪酬組別的重要識別碼，例如按供款頻率、部門或薪金組別等劃分。
每位員工的工資組別編號必須準確無誤。若僱主設有多個工資組別，則此欄位為必填項。例如：MLY1、MLY2。若僱主只有一個工資組別（例如每月供款），則此欄位為選填項。
當工資組別編號已定義時，它會包含於eMPF檔案的第D欄。若要輸出特定工資組別的eMPF檔案，可在下拉清單中選擇對應的工資組別編號。
工資組別編號下拉清單只有在存在多個工資組別時才會顯示。
Before generating the CSV or Excel file for eMPF, please verify
The eMPF termination code is properly mapped to your Termination Reason.
The format of your MPF Account is changed to [eMPF].
The Employer Account Number and Scheme Code are inputted in your MPF Account.
The eMPF Platform accepts both CSV and Excel files. Excel files are human-readable, whereas CSV files are not.
MPF Excel File (General)
MPF Excel File (General)
It is a human-readable Excel format of the MPF contribution data. This file includes essential employee and contribution information organized in a specific order. The Excel file reflects mandatory contribution income details, payroll group classifications, and other regulatory data necessary for compliance and employer reporting. This feature facilitates accurate and compliant MPF submission, especially for employers managing multiple payroll groups or MPF accounts. The ordering of the file can be controlled via options in the Payroll Module Setup under the MPF tab. Additionally, an authorized signature section can be included at the bottom of the file if enabled in settings.
The column Relevant Income is the sum of the pay items that MPF Contribute is on.
The column Mandatory Contribution Income is the Relevant Income for Mandatory Contribution that considered employee age reach/under 18, age reach/over 65. And it is always equal to the Mandatory Contribution Amount ÷ 5%.
The order of the MPF Excel File (General) is depending on the option MPF Excel File (General) Order by Employee Name in Payroll Module Setup, MPF tab.
This screen is not available to the user that does not grant Manage All Employees in Manage Employees by Group unless the option Grant Manage Employees by Group Users access to payroll module sensitive screens in System Manager is turned on.
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