Output IR56F Data File
輸出 IR56F 資料檔

Output IR56F Data File is under the Taxation Menu. 

輸出 IR56F 資料檔 功能位於「稅務」功能表下。

Employers with approval using computerized format for IR56F should submit the Employer's Notification with the IR56F records in XML format to the IRD via the ER e-Filing Services (Online Mode and Mixed Mode) with a limit of 5000 sets of IR56F forms in one data file in each transaction.  

Output IR56F Data File  – Creates the IR56F XML file and downloads it to your computer.

Open eTax – Launches the IRD website in the language currently selected.

輸出 IR56F 資料檔 – 生成 IR56F XML 檔案並下載至你的電腦。

開啟 eTax – 以目前選定的語言開啟稅務局（IRD）網站。

See How to upload "Notice of Employee Cessation IR56F" via Mixed Mode for instructions for the data file upload.

Computerized printout of forms IR56F will not be required to be forwarded to the Department although the employer should still provide each of his employees a hard copy of the IR56F Form.

Employers who have been granted approval to use Self-developed Software under the Requirement Specification should submit the IR56F data file to the Department through the ER e-Filing Services by one of the following modes of submission:-

(i)  Online Mode 

• Authorized Signer* can complete the submission process of the IR56F data file online using his/her eTAX Password, MyGovHK Password or recognized personal digital certificate through the ER e-Filing Services.

(ii) Mixed Mode 

• Employers can designate a person to upload the IR56F data file via the ER e-Filing Services without logging in eTAX account.

• After successful uploading of the data file, a paper Control List (with Transaction Reference Number and QR Code) will be generated from the system for employer’s printing.

• The Authorized Signer is required to sign on each and every page of the Control List.

• To complete the submission process, the duly signed paper Control List must be submitted to the Department in person or by post. Submission of the photocopy / facsimile / scanned copy of the Control List is not acceptable

Reference:

• Requirement Specifications for Preparation of IR56F Data File Using Employer's Self-developed Software

• User Guide of the ER e-Filing Services

This screen is not available to the user that does not grant Manage All Employees in Manage Employees by Group unless the option Grant Manage Employees by Group Users access to taxation module sensitive screens in System Manager is turned on.

已獲批准以電腦格式提交 IR56F 表格的僱主，須連同僱主報稅表（BIR56A），以 XML 格式 的 IR56F 記錄，透過僱主報稅電子報稅服務（ER e‑Filing Services）以線上模式或混合模式向稅務局遞交資料檔。每次交易最多可包含 5,000 份 IR56F 表格。

詳細上載步驟，請參閱：

「如何透過混合模式上載『僱員終止受僱通知書 IR56F』」（How to upload "Notice of Employee Cessation IR56F" via Mixed Mode）。

以電腦列印的 IR56F 表格硬本或以儲存裝置（如 USB）提交的方式，已不再被接受；僱主須透過電子報稅服務提交 IR56F 資料檔。不過，僱主仍須向每名僱員提供一份 IR56F 表格的列印本。

已根據稅務局發佈的 IR56F 資料規格，獲批准使用自行設計軟件或電腦化系統遞交 IR56F 的僱主，須透過僱主報稅電子報稅服務，以其中一種方式提交 IR56F 資料檔：

• 線上模式（Online Mode）: 授權簽署人可透過他自己／她的 eTax 密碼、MyGovHK 密碼或稅務局認可的個人數碼證書，在線完成 IR56F 資料檔的整體提交程序。

• 混合模式（Mixed Mode）: 僱主可指定一名人員，代為透過僱主報稅電子報稅服務上載 IR56F 資料檔，而無須登入 eTax 帳戶。

資料檔成功上載後，系統會產生一份紙本核對表（Control List），內含交易參考編號及 QR Code，供僱主列印並保留作紀錄。