Apply Overtime Compensation

Overtime Compensation Application is the application sent to the approver to apply for the Compensation Leave Entitlement (i.e. the rights for Compensation Leave). Say if an employee applies for 1 day OT Compensation Application (say work on Sunday) and when this Application is approved, the employee will have a 1-day compensation leave entitlement and be ready to apply for a compensation leave at a later date.

Overtime At Types:

The "Overtime At" field indicates the type of overtime. The available options are:

• After-Work/Rest Day/Holiday

• Early-Work

• Call-Back

You can define which options are available in the "Overtime At" settings within the Employee Portal Setup under the Overtime Compensation Tab.

Overtime Definitions:

• After-Work OT: Overtime after the regular Book Check-Out time. For example, if the regular Book Check-Out time is 18:00, any work after 18:00 is considered After-Work OT.

• Early-Work OT: Overtime before the regular Book Check-In time. For example, if the regular Book Check-In time is 09:00, any work before 09:00 is considered Early-Work OT.

• Call-Back OT: Overtime that requires the employee to return to the office from an off-duty status. This is applicable only if the "Enable CallBack In/Out" option in the Attendance Module Setup is turned on.

Enabling Overtime Compensation Applications:

To enable the "Apply for Overtime Compensation" feature:

1. Turn on "Enable Overtime Compensation Application" in the Employee Portal Setup.

2. Turn on "Enable Overtime Compensation Application" in the Employee Master, EPortal Tab.

Allowing Compensation by Compensation Leave:

To allow overtime to be compensated by compensation leave:

1. Ensure "Allow Overtime Compensation Compensated by Compensation Leave" is turned on in the Employee Portal Setup.

2. Ensure "Disallow Overtime Compensation Compensated by Compensation Leave" is turned off in the Employee Master, EPortal Tab.

Allowing Compensation by OT Pay:

To allow overtime to be compensated by OT pay:

1. Ensure "Allow Overtime Compensation Compensated by OT Pay" is turned on in the Employee Portal Setup.

2. Ensure "Com Leave Based on Hours (not days)" is turned on in the Leave Module Setup.

3. Ensure "Disallow Overtime Compensation Compensated by OT Pay" is turned off in the Employee Master, EPortal Tab.

Handling Approved Overtime Applications:

• When the Attendance Management Module is installed and the option "Enable Attendance Data for OT Pay Calculation" in the Attendance Module Setup is turned on, the system will accumulate approved applications as OT minutes, along with the attendance records' OT information. This helps to record any missing OT that cannot be captured by the attendance device.

• If the "Enable Attendance Data for OT Pay Calculation" option is turned off, the system will only count the approved applications as OT minutes and ignore the attendance records' OT information. This is suitable for companies that require overtime to be approved by approvers before it is converted into OT pay.