How to Email Pay Slip to Employee

1. Define the Email SMTP server for email delivery. See How to define Email Server.

2. Define the Email Address of the Employee in the Employee Master, Personal Info tab and Check the Allow Pay Slip by Email checkbox.

Sometimes if the employee wishes to define a Personal Email and use that Email to receive the Pay Slip, then you can define the Personal Email and check the User Personal Email for Pay Slip check box.

3. Go to Payroll ⇒ Payroll Reports ⇒ Salary Pay Slip, select the payroll period and Allow Email Pay Slip Equal Yes.

Select Output to Email and click Print will send Emails from the SMTP server you defined in step 1 to your employee.

If the check-box option Email Attachment required password is checked in System Manager Setup, the password required to open the email attachment is the Employee Portal Password defined in Employee Master, EPortal tab (if Employee Portal is installed) or Pay Slip Password defined in Employee Master, Salary Info tab (if Employee Portal is not installed).

If that password has not been assigned/changed, the default password is the first 6 numeric digits of the HKID or Passport number (if HKID is empty).

The format of the Email is defined in the Email Template.