SYSTEM MANAGER Setup

System Manager Setup is on System Manager ⇒  HRPro Setup ⇒  System Manager Setup

System Manager Setup, General tab

System Manager

• Display the Badge Counter on the menu:  A Badge counter is the count of outstanding items shown to users on the menu. 

  • • None - No Badge counters are displayed. 

    • Item level - The Badge counters are displayed behind the menu item. 

    • Item level and Top level - The Badge counters are displayed behind the menu item as well as on the top level of the menu. 

The colour of the badge counter is red if the outstanding items are related to the HR Officer. The colour of the badge counter is blue if the outstanding items are related to approvers.

• Enable Manage Employees by Group: Turn on to enable Manage Employees by Group. `

• Grant Manage Employees by Group Users access to payroll module sensitive screens: This option controls access to critical payroll functions. When turned off (which is the default), users without the Manage All Employees permission in Manage Employees by Group cannot access sensitive payroll screens such as:

  • • Generate Payroll Auto-pay File

    • Generate MPF File

    • Generate GL Voucher

    • Generate Mid-Month Payroll Auto-pay File

    • Generate Mid-Month MPF File

This ensures that only authorized personnel can perform these sensitive operations, maintaining data security and integrity.

• Grant Manage Employees by Group Users access to taxation module sensitive screens: This option controls access to critical taxation functions. When turned off (which is the default), users without the Manage All Employees permission in Manage Employees by Group cannot access sensitive payroll screens such as:

  • • Output IR56B Data File

    • Output IR56F Data File 

    • Output IR56M Data File

    • IR56B Checklist 

    • IR56F Checklist

    • IR56M Checklist

This ensures that only authorized personnel can perform these sensitive operations, maintaining data security and integrity.

• Enable Download in Database Backup: Turn on to enable the download of the backup file to the client machine from Database Backup.  

• Enable Upload in Database Restore: Turn on to enable the upload of a backup file from the client machine to restore from Database Restore. 

(If you turn on Enable Download in Database Backup or Enable Upload in Database Restore, make sure the Microsoft Internet Information Server (IIS) has proper rights to access the backup file in Backup Location. You may need to back up to a folder that IIS is allowed to access or change the Identity of the Application Pool of your website to LocalSystem. Visit Grant Advance Access Rights for Internet Information Server to see how to change the Identity.).  

• Enable Download File Cabinet: When turned on, all the files that you downloaded will have a copy to store in the Download File Cabinet in System Manager. 

• Enabled Excel Autofilter for Export file: When turned on, all the export files will add the Excel Autofilter feature to each column heading. (You can toggle on and off Autofilter in Excel using the shortcut keys CTRL + SHIFT + L). 

Rentention Days (0 for no limit)

• Eventlog Retention Days:  This setting defines the maximum number of days that the Eventlog is kept in the system. 

• Email Queue Retention Days: This setting defines the maximum number of days that the Email Queue is kept in the system. 

• Deleted Attachment Retention Days: This setting defines the maximum number of days that the deleted attachments are kept in the system. If the value is 0, deleted attachments are archived and continue to occupy space until a Database Cleanup operation is executed. 

• Download File Retention Days: This setting defines the maximum number of days that the Download Files are kept in the Download File Cabinet. (If the value of the Retention Days is zero, deletion will not occur.)

Reporting

• Disable "Or' in Report Control: When turned on, the 'Or/And' column in Report Control will not be available.

• Hide instead of delete columns when zero total in Excel Reports: Usually, for designated columns in all Excel Reports, whenever there is no non-zero value on the column, the whole column will be deleted. If this option is turned on, the hidden columns will be hidden rather than deleted. 

• Email Attachment requires a password: When turned on, the email recipient is required to input his/her Employee Portal Password in order to open the PDF attachment. See Disable Attachment with a password when sending email documents.

Login

• Enable CAPTCHA on the login page: This is to enable CAPTCHA on the login page. See What is "Enable CAPTCHA on login page"? 

• 2-Step Verification: This is an optional security feature that adds another layer of verification to the login process. When Enable 2-Step Verification is turned on, each time the EPortal User logs in, the user will be asked to input the one-time passcode that is sent to the user's registered email address. This helps prevent anyone else from accessing the user account without the user's knowledge.  

  • Enable in Personal Options/Employee Master: 2-step verification can be turned on or off in Personal Options by the user.

  • Disable: 2-step verification is disabled. 

  • Enforce: the login always requires 2-step verification.

Password Policy

You can enforce the use of strong passwords through an appropriate password policy. These password policy settings control the complexity of passwords, such as the Passwords must meet complexity requirements policy setting. 

You can specify the following rules for passwords:

• Minimum length for password

• Password must contain lower case character

• Password must contain upper case character

• Password must contain the digit

• Password must contain the symbol

Please note that the password policy is defined in HRPro.config overrode these settings.