Pay Record

Pay Record is under Payroll

You can use Pay Record to record the pay items that are going to pay at the next payroll generation.

These pay items usually is irregular and not possible to create using user defined formula as Regular Pay Items in Employee Master, Salary tab. e.g. commission, per job wages, medical claims, irregular allowances, reimbursements, etc.

During Generation Payroll Batch, system will read that Pay Records, accumulated and update the corresponding pay types in the Payroll Batch for the corresponding Pay Record Period.

You can create Pay records by

  • On Screen Creation

  • Import from an Excel File

  • Web API for Pay Record Import

On Screen Creation

Click the [+] button to create an Pay Record on screen

If the selected Pay Type is With Unit Rate enabled (see Payroll Module Setup, Pay Type tab), Unit Rate and Number of Unit are available to input. Otherwise, only Pay Amount is available to input.

Unit Rate, Number of Unit and Pay Amount is allow to input User-Defined Formula.

Import from an Excel File

You can create an Excel File similar to that to import the Pay Records. Click the [Import] button to import Pay Record from Excel File.

There are 2 format for that Excel File.

  1. If Pay Type Table is not enabled,

If Pay Type Table is not enabled, [PAY_TYPE] is the Pay Type Number on Payroll Module Setup, Pay Type tab. i.e. 1 to 15.

2. If Pay Type Table is enabled,

If Pay Type Table is enabled, [PAY_TYPE_TABLE_DESC] is the Pay Type Description that defined in Pay Type Table.

Web API for Pay Record Import

you can develop Web API to create Pay Records generated from other systems (e.g. Finance Systems, Time and Attendance Systems, Rostering Systems, Employee Benefits Platforms, Sales Commissioning Systems, Point of Sale Systems etc.) that are going to pay at the next payroll generation.

See Web API for Pay Record Import

Pay Record is available when Enable Pay Record is turned on in Payroll Module Setup, Payroll tab