Employee Portal Setup, Leave Application Tab

Employee Portal Setup, Leave Application tab is under System Manager ⇒ HRPro Setup, Employee Portal Setup.

This page is useful only if the Leave Management Module has been installed.

General Functions

Enable Leave Days Overwrite (Recommended No): When turned on, the Applicant can modify the leave day to any day lower than the days calculated by the system.
Enable Approver Self Delegation: When turned on, Approvers can assign the Delegation Role in Personal Options (EPortal).
Enable Real-Time Validation When Applying for leave: When turned on, the Application and Application (on behalf) screens will validate every change without requiring the user to press the Submit button. Any validation messages will be displayed immediately on the screen. This can help prevent errors and streamline the process.
Enable Replenish Attachment: When turned on, the employee can submit the attachment even if the application is approved.

Application Restriction

Do not allow the application for Annual Leave if there is a balance of Compensation Leave: This is to enforce a rule that prevents employees from applying for annual leave if they have remaining compensation leave. This ensures that employees use up their compensation leave before taking annual leave.

Do not allow the application for No Pay Leave if there is a balance of Annual Leave: This is to ensure that employees use their available annual leave before they can apply for no pay leave. This helps organizations manage and prioritize the use of different leave types efficiently.

Email Notification

Disable Email Notification for WebLeave Application: When turned on, No Email notification will be sent to the approvers and the applicant.
Enable HR to receive Approved/Rejected Email: When turned on, the HR Email address will be included in the carbon copy (CC) of the Approved/Rejected email notification when the approver approves the application. This keeps HR in the loop for all Leave Applications.
Enable Department Manager to receive Approved/Rejected Email: When turned on, the Email of the Department Manager (defined in the Department) will be included in the carbon copy (CC) of the Approved/Rejected email notification when the approver approves the application.
Enable Division Manager to receive Approved/Rejected Email: When turned on, the Email of the Division Manager (defined in the Division) will be included in the carbon copy (CC) of the Approved/Rejected email notification when the approver approves the application.
Enable Approvers to receive Replenish Attachment Email: When turned on, the Email of the Approvers will be included in the carbon copy (CC) of the Replenish Attachment Email that is sent to the HR Email address when the Replenish Attachment is submitted.
Hide remarks from email notifications: When enabled, the remarks section will be excluded from the email content, which might be useful for maintaining privacy or simplifying the content of the emails.

Leave History

Subordinate Leave History

Show Items

Show AL Brought Forward (Eligible): Displays the eligible balance of Annual Leave brought forward from the previous year.
Show AL Brought Forward (Actual): Displays the actual balance of Annual Leave brought forward from the previous year.
Show AL Brought Forward (Remaining): Represents the remaining balance of Annual Leave brought forward, calculated as Last Year's Balance Brought Forward minus This Year's Leave Days (including both approved and unapproved leave). Negative balances are excluded.
Show AL Entitled (Eligible): Displays the eligible Annual Leave entitlement for the current leave year.
Show AL Entitled (Actual): Displays the actual Annual Leave entitlement accrued up to the current date.
Show AL Current Year Taken: Displays the number of Annual Leave days already used in the current leave year.
Show AL Approved: Shows the total number of Annual Leave days that have been approved by the relevant approvers.
Show AL Pending Approval: Represents the Annual Leave requests that are awaiting approval from the relevant approvers.
Show AL Current Year Adjustment: Displays any adjustments (e.g., corrections or additional leave allocations) made to the Annual Leave entitlement for the current leave year.
Show AL Applicable Balance: This shows the balance of Annual Leave that can be applied for and used, factoring in all adjustments, approvals, and entitlements.
Show AL Eligible Balance: This represents the Annual Leave balance eligible to be carried forward or used, depending on the specific eligibility rules.
Show AL Actual Balance: Displays the actual, real-time Annual Leave balance available to the employee, reflecting all entitlements, adjustments, approvals, and take leave.
Show AL Future Entitlement: Indicates the Annual Leave entitlement expected to be earned in future periods (e.g., upcoming months or years).
Show AL Future Adjustment: Shows any planned adjustments or changes to the Annual Leave entitlement that will apply in future periods.
The Description in the Show Items panel can contain simple HTML tags (e.g. ).
Please note that all the figures in Entitled, Taken, Balance, Approved, and Pending Approval in Show Items are all Current Leave Year figures.

Approval Workflow

Any Approver: When selected, an email notification will be sent to all approvers. The leave application will be approved if any one of the approvers approves it.
All Approvers: When selected, an email notification will be sent to all approvers. The leave application requires approval from all approvers.
By Level: When selected, the leave application email will be sent to the 1st approver. Once the 1st approver approves it, the email will be sent to the 2nd approver, and so on.
Self Approval: When selected, applications are automatically approved without requiring any further approval from an approver.

See What is "Approval Workflow"