Employee Portal Setup, Leave Application Tab
Employee Portal Setup, Leave Application tab is under System Manager ⇒ HRPro Setup, Employee Portal Setup.
This page is useful only if the Leave Management Module has been installed.
General Functions
Enable Leave Days Overwrite (Recommended No): When turned on, the Applicant can modify the leave day to any day lower than the days calculated by the system.
Enable Approver Self Delegation: When turned on, Approvers can assign the Delegation Role in Personal Options (EPortal).
Enable Real-Time Validation When Applying for leave: When turned on, the Application and Application (on behalf) screens will validate every change without requiring the user to press the Submit button. Any validation messages will be displayed immediately on the screen. This can help prevent errors and streamline the process.
Enable Replenish Attachment: When turned on, the employee can submit the attachment even if the application is approved.
Allow Select Hours over 24:00: It is good for companies whose rosters consist of Overnight Shifts. (e.g. Their overnight shift Employee can apply for leave with out-time 28:00).
Application Restriction
Do not allow the application for Annual Leave if there is a balance of Compensation Leave: This is to enforce a rule that prevents employees from applying for annual leave if they have remaining compensation leave. This ensures that employees use up their compensation leave before taking annual leave.
Do not allow the application for No Pay Leave if there is a balance of Annual Leave: This is to ensure that employees use their available annual leave before they can apply for no pay leave. This helps organizations manage and prioritize the use of different leave types efficiently.
Email Notification
Disable Email Notification for WebLeave Application: When turned on, No Email notification will be sent to the approvers and the applicant.
Enable HR to receive Approved/Rejected Email: When turned on, the HR Email address will be included in the carbon copy (CC) of the Approved/Rejected email notification when the approver approves the application. This keeps HR in the loop for all Leave Applications.
Enable Department Manager to receive Approved/Rejected Email: When turned on, the Email of the Department Manager (defined in the Department) will be included in the carbon copy (CC) of the Approved/Rejected email notification when the approver approves the application.
Enable Division Manager to receive Approved/Rejected Email: When turned on, the Email of the Division Manager (defined in the Division) will be included in the carbon copy (CC) of the Approved/Rejected email notification when the approver approves the application.
Enable Approvers to receive Replenish Attachment Email: When turned on, the Email of the Approvers will be included in the carbon copy (CC) of the Replenish Attachment Email that is sent to the HR Email address when the Replenish Attachment is submitted.
Hide remarks from email notifications: When enabled, the remarks section will be excluded from the email content, which might be useful for maintaining privacy or simplifying the content of the emails.
Leave History
Subordinate Leave History
Show Items
Brought Forward (Remaining) is Last Year's Balance Brought Forward - This Year's Leave Days (including Approved/Unapproved Leave). No negative.
The Description in the Show Items panel can contain simple HTML tags (e.g. <b></b> <u></u> <i></i> ).
Please note that all the figures in Entitled, Taken, Balance, Approved, and Pending Approval in Show Items are all Current Leave Year figures.
Approval Workflow
Any Approver: When selected, an email notification will be sent to all approvers, but the leave application requires any approvers to approve to approve it.
All Approvers: When selected, an email notification will be sent to all approvers. All approvers must approve the leave application in order for it to be approved.
By Level: When selected, the leave application email will be sent to the 1st approver, after the 1st approver is approved, the leave application email will be sent to the 2nd approver and so on.
See also: