Leave Application

Use Leave Application to apply Leave. It allows employees to request time off from work.

Leave Application 

Leave Application is any Leave Type defined in HRPro and they can be:

• • Annual Leave

  • Sick Leave

  • No Pay Leave

  • OT Leave (Provide the OT Date/Time and the Date/Time of Leave for Approval) (See What is "OT Leave"?)

  • Any non-leave event for approval (e.g. Trip/Seminar/Training request, etc)

Here's how it typically works:

1. Access the Leave Application: Employees log into the Employee Portal and navigate to the Leave Application section.

2. Select Leave Type: Employees choose the type of leave they are requesting (e.g., annual leave, sick leave, personal leave).

3. Enter Details: Employees fill in the necessary details, such as the start and end dates of the leave, the reason for the leave, and any supporting documentation if required.

4. Submit Request: Once all information is entered, employees submit the leave application for approval.

5. Approval Process: The leave request is reviewed by the designated approver (usually a manager or HR representative).

This feature helps streamline the leave management process, ensuring that leave requests are handled efficiently and transparently.

Leave Type

The available Leave Types allowed to be selected for the applicant are determined by

• • Visible in WebLeave Application in Leave Type is checked.

  • No Employee Class is defined in Leave Type or the Employee Class of the Employee is defined in Leave Type.

  • If the applicant is a Male Employee, Maternity Leave is not available.

  • If the applicant is a Female Employee, Paternity Leave is not available.

  • If the applicant is a Global Working Hrs Employee, Holiday Leave is not available.

  • If the applicant is a Non-continuous Contract Employee, Annual Leave, Maternity Leave, Paternity Leave, Sick Leave (Statutory), or Injury Leave (Statutory) is not available.

Leave Balance

Leave Balance will be displayed only for Employees that the check-box Show Leave Balance (in Employee Master, EPortal tab) is checked. 

In the Employee Portal, the figures for these Leave Balances

• • AL Applicable Balance (it is either AL Eligible Balance or AL Actual Balance depending on the option When validating Annual Leave Balance, based on in Leave Module Setup, Annual Leave tab/Leave Entitlement Class)

  • AL Eligible Balance

  • AL Actual Balance

  • AAL Applicable Balance (it is either AAL Eligible Balance or AAL Actual Balance depending on the option When validating Additional Annual Leave Balance, based on in Leave Entitlement Class)

  • AAL Eligible Balance

  • AAL Actual Balance

  • Com Leave Balance

  • Sick Leave Balance

  • Full Pay Sick Leave Balance

  • Casual Leave Balance

  • Leave Type Balance

are Applicable Balance. 

Applicable Balance is the Leave Balance that allows the applicant to apply including the Approved Leave and Pending Leave Approvals, Applicable Balance is either

1. Remaining Balance at the end of the current Leave Year: i,e, Approved leave in the current Leave Year + future adjustments in the current Leave Year  - Pending Leave Approvals in the current Leave Year, or

2. Current Balance less Approved Leave/Pending Approvals

whichever is smaller. (whether deducing Pending Leave Approvals or not depends on the option Leave Balance to include Pending Approval in Employee Portal Setup). 

For Actual AL Balance and Actual AAL Balance, future entitlement will also be considered if the check-box option Actual Annual Leave Balance with future consider future entitlement in Leave Module Setup, Annual Leave tab is turned on. See How HRPro calculates Annual Leave Actual Balance (with Future)? 

Annual Leave Balance displayed on this page is defined as

• • Year End Balance + Next Year Adjustment – Pending Leave Approval 

If there is Next Year Approved Leave, it becomes

• • Year End Balance + Next Year Adjustment – Pending Leave Approval +  Next Year Entitlement – Next Year Approved.

Whether the different Leave Balances are shown on the screen or not depends on the check-box options in Employee Portal Setup, Leave Application Tab, and Show Items panel.

Attaching Attachment

If the check-box option Enable Attachment (in Employee Portal Setup) is checked, Attachment is enabled. You can attach multiple attachments (up to 5) when applying application.

When the check-box option Make Apply Leave As Startup Page (in Employee Portal Setup) is checked, Apply Leave will be served as start up page after log in, otherwise Notice Board is shown.

Amend and Withdraw Application

For an existing unapproved application, applicant can amend the on screen information and click the Resubmit button to resubmit the application. If the applicant prefer to withdraw (delete) the application, click the Withdraw button to withdraw.

Cancel Application

If Enable "Cancel Leave Request" for Leave not Taken in Employee Portal Setup is turned on and also the Application is approved, the Cancel button will be displayed to perform the Cancel Leave Request. 

When the Enable Replenish Attachment in Employee Portal Setup, Leave Application Tab is turned on and also the Application is approved, the Replenish Attachment button will be displayed to submit the missing attachment. 

Click the "Cancel Application" button to perform the Cancel Leave Request workflow.