Global Working Hours

Global Working Hours is under Master.

Global Working Hours is the work schedule of the employees that work Monday to Friday and Saturday (Optional) and will take rest on Sunday.

Working Hours Setting

Work Time

Work Time is to define the Work Schedule for In Time and Out Time. 

The Time in Working Hours Settings are 48 hours rotation and in the format of HH:MM, where HH is 00 to 48 (e.g. 25 means 01:00 the next day), MM is 00 to 59. 

Scan Range (+/- mins), if applicable, is to determine whether the time from the attendance device is In Time or Out Time.

Check-In Cut-Off Hour is to define the time that is treated as the next day's attendance record during attendance import. See What is "Treat In/Out Time after Check-In Cut Off Hour as next days' attendance records when import"? Check-In Cut-Off Hour is available only when the Treat In/Out Time after In-Time Cut-Off Hour as the next day's attendance records when import (in Attendance Module Setup) is turned on. 

Check-Out Cut-Off Hour is to define the time that is treated as the previous day's attendance record during attendance import. See What is "Treat In/Out Time before Check-Out Cut-Off Hour as last days' attendance records when import"? Check Out Cut Off Hour is available only when the Treat In/Out Time before Out Time Cut Off Hour as last day's attendance records when import (in Attendance Module Setup) is turned on.

Meal Time

The Meal Time panel is available only when Enable Meal Time for Global Working Hours/Shift Code is turned on (in Master Setup). 

When the Meal Time check Attendance check box is checked, Meal In/Meal Out time is required (in Attendance Record). When it is not checked, the meal times in the attendance record are for reference only and will not use for attendance tracking. 

When the Include Meal Hours as Work Hours check box is checked, the Meal hours are included to calculate Worked Hours, Leave Hours/Days from Time and Meal Break Pay

When the Meal Break with Pay check box is only to calculate Meal Break Pay in Below Minimum Wage Report and Hourly Wage Report

Rest Time

The Rest Time panel is available only when Enable Rest Time for Global Working Hours/Shift Code is turned on (in Master Setup). 

When the Rest Time check Attendance check box is checked, Rest In/Rest Out time is required (in Attendance Record). When it is not checked, the rest times in the attendance record are for reference only and will not use for attendance tracking. 

When the Include Rest Hours as Work Hours check box is checked, the Rest hours is included to calculated Worked Hours, Leave Hours/Days from Time and Rest Break Pay

When the Rest Break with Pay check box is only to calculate Rest Break Pay in Below Minimum Wage Report and Hourly Wage Report

Saturday

Saturday can be Day Off, Rest Day, Work Day or Alternate Saturday. These settings affect Leave Status and OT Pay/Hours

Saturday as Leave Day is for calculating leave days in between when clicking the calc button in the WebLeave application or Leave Entry

Saturday as Paid Day is to calculate the number of paid days for Monthly Rate Employee when Paid Days are set to Weekdays* (See "Daily Salary based on" Explanation

Overtime

Overtime rounding

Other Settings

This page defines various properties including Late-In, Early Out and Short.

Late-In

If No Late-In Calculation is turned on, the Late-In Minutes in Attendance Record becomes zero. 

The deduction in payroll is applicable only if the Apply Late-In Deduction is turned on. 

Late-In Tolerance is the number of minutes after the Schedule In time will treat as Late-In. 

What is Late Tolerance and If last day OT worked over?

The above example is interpret as

If the employee does not work OT on last day, he will be treated as late-in when in-time is 9:00 or more.

If the employee works OT on last day over 2 hours, he will be treated as late-in only when the In-Time is 9:15 or more.

And if the employee works OT on last day over 4 hours, he will be treated as late-in only when the In-Time is 9:30 or more.

The options for Late-In Minutes rounding are

Early-Out

The deduction in payroll is applicable only if the Apply Early-Out Deduction is turned on. 

If No Early-Out Calculation is turned on, the Early-Out Minutes in Attendance Record becomes zero. 

The options for Early-Out Minutes rounding are

Short

The deduction in payroll is applicable only if the Apply Short Deduction is turned on. 

If No Short Calculation is turned on, the Short Minutes in Attendance Record becomes zero. 

The options for Short Minutes rounding are


Worked Hours

Worked Hours are the actual working hours based on the In/Out time in Attendance Record that is entitled to pay. 

Worked Hours excluded the time earlier than the Schedule In time for calculating the Worked Hrs, whenever the employee work earlier than the Schedule In Time WILL NOT count as work hrs. 

Worked Hours excluded the time later than the Schedule Out time is for calculating the Worked Hrs, whenever the employee work later than the Schedule Out Time WILL NOT count as work hrs. 

Worked Hours covered Late-In Tolerance is for calculating the Worked Hrs. When checked, if the employee is late in but less than the Late-In Tolerance permitted, HRPro will treat it as not late-in and use Schedule In time to calculate Worked Hours. (e.g. Work In Time 9:10 treated as 9:00). 

Worked Hours covered Early-out Tolerance is for calculating the Worked Hrs. When checked, if the employee is early out but less than the Early-Out Tolerance permitted, HRPro will treat it as not early-out and use Schedule Out time to calculate Worked Hours. (e.g. Work Out Time 17:50 treated as 18:00).  

Flexible Working Hours

When defined, the following functions consider these settings,

Flexible Meal Time

When Meal Hours is Flexible is checked, the Meal hours to calculate worked hours will base on the Meal Time Duration (Hrs) (i.e. If Meal Time is less than Meal Time Duration, use Meal Time Duration). Meal-out time and Meal-in time defined in the Working Hours Settings tab are for Meal Late-In and Meal Early-out purposes.   

Flexible Rest Time

When Rest Hours is Flexible is checked, the Rest hours to calculate worked hours will base on the Rest Time Duration (Hrs) (i.e. If Rest Time is less than Rest Time Duration, use Rest Time Duration). Rest out time and Rest in time defined in the Working Hours Settings tab are for Rest Late-In and Rest Early-out purposes.  

Others

When Not Absent is checked, even if the employee has no attendance, Attendance Record will not show the Absent status. Which is good for As-Call employees. 

Attendance Allowance

The Attendance Allowance Formula is a User Definable Formula Field. Please see How to define User-Defined Formula

If per day is selected, the total Attendance Allowance paid for the payroll period is the number of attended days in Attendance Records in the Attendance Period x the Attendance Allowance Formula

If per hour is selected, the total Attendance Allowance paid for the payroll period is the number of worked hours in Attendance Records in the Attendance Period x the Attendance Allowance Formula

For Enable Shift Differential Pay for Hourly Rate Employee

See Enable Shift Differential Pay for Hourly Rate Employee Explanation for the usage of Shift Session Hourly Rate.

Alternate Saturday

If the radio button Alternate Saturday in Working Hours Settings, Saturday panel is selected. User can assign which date is Saturday Days Off in Alternate Saturday tab for this Work Hours Type.

Period

You can define different Start Day for different Global Working Hours type, employees that assigned this Global Working Hours will using these Leave Period, Expense Period and Attendance Period settings. The options allowed to amend only if no employee is assigned this Work Hours Type.