Master Setup 

Master Setup is under System Manager ⇒ HRPro Setup

This screen is to define various settings for Master Management.

Master Setup, General tab

Work Schedule

• Global Working Hours/Roster Considers Appointment History: When turned on, the system considers the Global Working Hours/Roster in the Appointment History of the employee according to the required date rather than the Global Working Hours/Roster Code in Employee Master, HR Info tab. 

• Roster Table Show Holiday: When turned on, it will show whether the date is a Public/Statuary Holiday or not in the Roster Table. 

• Assumed one Employee per Roster: When turned on, the leave type of the Approved Leave of this employee will show on the Roster Table, Roster Update, and Roster Assignment in the Employee Portal. 

• Enable Roster Location Assignment: When turned on, you can assign both Shift Code and Location to each day on the Roster Assignment, Roster Table, and Roster Update. If the option is turned on, you can only assign a Shift Code to each day. 

• Enable Meal Time for Global Working Hours/Shift Code: When turned on, the Meal Time panel (that is allowed to input the Meal Out Time, Meal In Time, etc.) will be available for Global Working Hours and Shift Code. 

• Enable Rest Time for Global Working Hours/Shift Code: When turned on, the Rest Time panel (that is allowed to input the Rest Out Time, Rest In Time, etc.) will be available for Global Working Hours and Shift Code. 

• Enable Scan Range for Global Working Hours/Shift Code: When turned on, the Attendance Record Scan Range panel (that is allowed to input the Scan Ranges (depending on the proper In Out Mode of the Attendance Import)) will be available for Global Working Hours and Shift Code. 

• Use Default Shift if no Roster is defined: When turned on, for Roster Employees, the dates without shift code assigned are assumed using the Default Shift defined in the Roster Table. If the option is turned off, Leave Entry and Leave Application can not be processed if no shift is defined that day.

• Enable Roster Table Autosave: When turned on, it ensures that any changes made to the Roster Table are automatically saved.It's a useful feature to ensure that your work is continuously saved without needing to manually hit the save button.

Employee Master

• Auto Employee Number: Please refer to the Designing Employee Number Format to see how to define Auto Employee Number. 

• Check Call Name Duplication: You can turn on the Check Call Name Duplication feature which will give an error message when creating a new employee if the call name already exists in existing active employees. 

• Check HKID Duplication: You can turn on the Check HKID Duplication feature which will give an error message when creating a new employee if the HKID already exists in existing active employees. 

• Check Badge Number Duplication: You can turn on the Check Badge Number Duplication feature which will give an error message when creating a new employee if the badge number already exists in existing active employees. 

• Check Email Address Duplication:   You can turn on the Check Email Address Duplication feature which will give an error message when creating a new employee if the email address already exists in existing active employees. 

• Default Probation Months: This is to define the number of months between the Join Date and Probation End Date when creating a new employee. 

• Enable Multiple Tabs for Employee Export: When turned on, the Employee Export (Export Current Employees, Export Active Employees, Export Terminated Employees, and Export All Employees) will export the Employe Master as well as Appointment History, Qualifications and Skills History, Employment History, Employee Cost Centre, and  Employee Company Property to separate tabs. 

• Show EPortal Password in Employee Master: When turned on, the EPortal Password at Employee Master, EPortal tab will show the actual password instead of *****. 

• Enable USD Employee Salary package: Please refer to How to Enable USD Employee Salary Package. 

Employee Name definition

You can define how to compose the Employee Name that displayed thoughout the system (including Screens, Reports, Employee Portal, etc). 

Master Setup, Employee User Defined Fields

In Employee Master, you can define up to 45 User-defined Fields (10 Text Fields, 5 Numeric Fields, 5 Date Fields, 5 checkboxes, 20 Long Text Fields) allow you to store specific information about the information that is not available in the standard fields. You can find the User-defined fields in Employee Master, Other info tab.

Text Fields provided up to 50 characters and Long Text Fields provided up to 300 characters.

You can optionally define lookup table for each character field. Click the Lookup button to define the lookup table for that User Defined Text Field.

When Lookup Table is defined for the User Defined Field, only defined values are possible to be selected in Employee Master, Other info tab