Employee Master, HR Info tab

HR Info is under Master ⇒ Employee Master.

HR Info tab is to defined the Human Resource Related information.

• Join Date is the start date of the employee in this company.

• Group Join Date is the first join date of the employee in the group of companies, e.g. transferred from another company within the group.

• When the option Treat "Group Join Date" as "Annual Leave Entitlement Start Date" in Leave Module Setup, Annual Leave Tab is turned on, Group Join Date is the start date to calculate AL Entitlement (i.e. the years of service). If the Group Join Date is empty, will use Join Date instead.

• Termination Date is the last date of the employment.

• Last Working Date is the last date of work.

• Resignation Date is the date the employee resigned.

• When the Contract End Date is specified, and the Leave Entitlement considers Contract End Date option (found in the Leave Module Setup, under the General tab) is enabled, the calculation for In-Advance Leave Entitlement (including Annual Leave, Casual Leave, and Full Pay Sick Leave) will be based on the Contract End Date rather than the end of the Annual Leave Entitlement year. This ensures that leave entitlement aligns with the employee’s contract duration. 

Check-boxes

• "Part-time employee" and "Internship employee" are reference fields, there is no actual processing in HRPro.

• If the EAO2007 Exemption (a.k.a 713 Exemption) is checked, the daily rate of the employee will use the current month's daily wage rather than the 12-month average wage even if the EAO2007 checkbox (Payroll Calculation is compliant with Employment (Amendment) Ordinance 2007) in Payroll Module Setup is checked.

• When the check-box option Enable Attendance Record is not checked, no attendance record can be created.

• If Enable Timesheet without Time Clock Info is turned on, Time Clock Info is not required for this employee's Attendance Records. The option Timesheet without Time Clock Info in Attendance Module Setup must be turned on in order to make this option effective.

• If Allow Pay Slip by Email is not checked, No Pay Slip is generated when output to email is selected when printing Salary Pay Slip (See How to Email Pay Slip to Employee).

• When Use Attendance Records for 418 Checking is checked, the button 418 Checking will use Attendance Records rather than Global Working Hours/Roster Table defined to perform the checking. See 418 Checking.

Work Hours based on

• If the employee is a Roster Employee please select Roster Code from Roster Table else select the Global Work Hours Type from  Global Working Hours.

P.Fund 

• When the option MPF Commence Date considers Group Join Date in Payroll Module Setup, MPF Tab is turned on, MPF Commence Date will count starting from Group Join Date instead of Join Date. 

• EE Commerce on The date that the employee is required to contribute by deducting his salary. Usually, it is 30 + N days of employment (where N is the first incomplete payroll cycle) i.e. the salary before EE Commerce Date, no EE contribution required.

• If the MPF Trustee is left blank, the MPF Trustee will be based on the MPF Trustee defined in the Payroll Module Setup, MPF tab.

• EE Join Scheme is the same as the "EE Commerce on" but is user-selectable by overwriting the calculated result.

• ER Commerce on The date that the employer is required to contribute by deducting the employee's salary. Usually, it is Join Date, or (ER Commerce Date is not user selectable but based on the above 4 rules).

• MPF Accounts are required to be selected only if the MPF Account of the employee is different to the Default MPF Account defined in the Payroll Module Setup, MPF tab. See Multiple MPF Accounts per company.

• If there are no multiple plans associated with an MPF Account, you can leave the Plan No. field blank. In this scenario, the system will automatically retrieve the plan number from the Default MPF Account defined in the Payroll Module Setup, MPF tab.

• If Disable 60 days first contribution retention is turned on, the first contribution period becomes the Join date period, e.g. do not hold the contributions until the employee worked for 60 days (i.e. the option Enable 60 days first contribution retention in Payroll Module Setup, MPF tab turned on).

• If the Make Employer/Employee Contributions starting from Join Date (e.g. after transferred from an associated company) is turned on, the ER/EE Commence Date of this employee will be started from the Join Date (or Group Join Date depending on the option MPF Commence Date considers Group Join Date in Payroll Module Setup, MPF tab), and the first contributions period will be the payroll period that the 60th day of employment falls.

• If the Overseas Employee checkbox is checked, the MPF will count starting from 13 months after the Visa Start Date.