Employee Master

Employee Master is under Master.

The Employee Master screen in HRPro is the central repository for all employee-related information. It allows you to manage detailed records for each employee, including personal details, employment history, benefits, payroll settings, work schedules, and more. This screen ensures that all essential employee data is easily accessible and up-to-date, facilitating efficient HR management.

Use Employee Master to maintain the employee information. Each Employee No. represented one Employment Contract and have its join date, termination date, and leave entitlement.

Click the New [+] button to add a new Employee.

After clicking the Save and Continue button, most default values of Employee Master are come from the Employee Class given. You can define the default values on Default Salary tab, Default HR Info tab and Default Other Info tab in Employee Class.

For default values in EPortal tab, they are based on the values in last created employee.

Button

• Payroll History

• Appointment History

• Quali and Skills History

• Employment History

• Leave History

• Attendance History

• Company Property

• Attachment

Tab

• Personal Info tab

• Salary Info tab

• HR Info tab

• IR tab

• EPortal tab

• Other Info tab

• Notes tab

Copy Menu

Import Menu

See also:

• How to import Employee information from Excel?

• How to import Employee Appointment History from Excel?

• How to import Employee Qualifications and Skills from Excel?

• How to import Employee Employment History from Excel?

• How to import Employee Cost Centre from Excel?

• How to import Employee Company Property from Excel?

• How to import Employee Photos?

• Import Fields for Employee Master

Export Menu

Export Current Employee - export the highlighted employee to an Excel File. (respects Top menu ⇒ Export ⇒ Column Selection)

Export Active Employees - export the active employees (not terminated) to Excel File. (respects Top menu ⇒ Export ⇒ Column Selection) 

Export Terminated Employees - export the Terminated employees to an Excel File. (respects Top menu ⇒ Export ⇒ Column Selection) 

Export All Employees - export all employees to an Excel File. (respects Top menu ⇒ Export ⇒ Column Selection) 

Grid Export to Excel - export the current grid (with column positions and filtering effective) to Excel File.

Export Org Chart Data (General) - export the employee information (with the highlighted employee as the top employee) to an Excel File for Org Chart Creation Application.

Export Org Chart Data (Organimi) - export the employee information (with the highlighted employee as the top employee) to a CSV File for Organimi (see Create an Organization Chart using Organimi).

Export all Employee Photos (Email Address) - export all Employee Photos into a zip file and use Email Address as file name (useful for Organimi).

Export all Employee Photos (Employee No.) - export all Employee Photos into a zip file and use Employee No. as the file name.

See also:

• Check-box option Enable Multiple Tabs for Employee Export in Master Setup

• Create an Organization Chart using Organimi

• Organizational Chart

Show Active Menu

Print Menu

See also:

• Employee Profile

• Employee Badge

• IR56E

• Employee Payroll History Report

• Leave Details Report

• Annual Leave Balance Report

• Employee Actual Annual Leave Status

• Employee Compensation Leave Status

• Employee Change Log

• Print Word Document

• Merge Code for Employee Master

Actions Menu

See also

• Employee Change Appointment Process

• Employee Termination Process

If Show Employee Statistic is selected, Employee Statistic will be displayed.

Employee Status Indicator

An Appointment Status indicator shows the current employee status in the upper right corner of the Edit Employee screen. 

The available statuses are:

• New Hire: The join date is in the future.

• Probation: Employees currently in their probationary period.

• Terminated: Employees with a termination date in the past.

• Terminated and Erased: Employees whose termination date is in the past and personal data has been erased  (see Erase Personal Data for Terminated Employees ).

• Multiple Contracts: Employees with several active employment contracts in the system for the same HKID holder.

• Rehired: Employees with one or more past employment contracts under the same HKID/Passport No.