Payroll Record Amendment

Payroll Record Amendment is under Payroll.

The "Payroll Record Amendment" function allows HR managers to make changes to existing payroll records. This can include updating employee salary information, correcting errors, and making adjustments for bonuses, deductions, or other compensation-related changes. It ensures that payroll records are accurate and up-to-date, reflecting any modifications that need to be made after the initial payroll processing.

After the payroll batch generation, you may adjust the payroll if necessary.  For example, if there is any commission, special bonus, or allowance, you may add them to the payroll accordingly.  This allows flexibility for you to perform any modification as needed.

(The Final Payment Employees are presented background red and the New Employees are presented background green)

The number of past periods allowed to load into Payroll Amendment is controlled by the option Maximum Number of past periods to display in Payroll Amendment in Payroll Module Setup, Payroll tab.

Click the Employee you wish to adjust will open the Payroll Record Amendment Screen.

• Salary Tab

• P. Fund Tab

• Other Info Tab

• Mid-Month Payroll Tab

• Attachment Tab

You may print the Payroll Details Report before or after the Payroll Amendment. 

The company can select whether allow generating autopay and MPF files before or after the payroll batch is protected (depending on the option Allows generating autopay and MPF files only after the payroll batch is protected in Payroll Module Setup). 

You can control whether allow to protect the batch with negative gross salary payroll record or not by the option Allow protect negative Gross Salary batch in Payroll Module Setup, Payroll tab. 

After protection, no more editing is allowed. 

If the preparation data is protected and you find that the data are incorrect, you may unprotect the Payroll Batch through Unprotect Payroll Batch (Unprotect Payroll Batch is controlled by HRPro Security Control, see User Maintenance) The data for the stated month would be unprotected and you may amend or generate the payroll batch again. 

Regarded Wage Worksheet (Individual)

The Accumulated Regarded Wage sometime may not equal the sum of Regarded Wage of the periods. It is because the Accumulated Regarded Wage is calculated from 

Total OT of the past 12 months / (Total wages of the past 12 months + Total OT of the past 12 months total) x 100. 

If the result is 20 or over, then use Total wages of the past 12 months + Total OT of the past 12 months to count the regarded wage. 

Otherwise, uses Total wages for the past 12 months only. 

When the check-box option OT is treated as Regarded Wage Only when OT amount is not less than 20% of the regarded wage (Recommend Yes) in Payroll Module Setup, Payroll tab is turned on.