Leave Type

Leave Type is under Master.

Leave Type is user definable, each Leave Type should belong to one Leave Nature, Leave Nature is defined by the system.

When Leave Entry Required Attachment is checked, HRPro User must attach an attachment when adding Leave Entry for this leave type. E.g. Doctor Certificate for Sick Leave.

WebLeave (Employee Portal) tab

When Visible in WebLeave Application is checked, then this leave type is visible for Employee Portal User to select to apply leave.

When Visible in WebLeave Calendar is checked, then the leave of this leave type are visible in Company Calendar and Event Calendar.

Colour is to define the colour of this Leave Type that appears on Company Calendar and Event Calendar.

The WebLeave Day/Hour Decimal Place is to define the Day Decimal of this Leave Type in WebLeave, you can set it to based on Employee Portal Setup in HRPro Setup Screen.

Allow Leave Taken Start Date options are (After / On or After)

    • Join Date

    • Probation End Date

    • 1 month of service

    • 3 months of service

    • 6 months of service

    • 1 year of service

    • 4 weeks (28 days) of service

    • 40 weeks (280 days) of service

    • User Defined Date Fields in User Defined Fields Setup

Allow Leave Taken End Date options are

On or Before, Plus 1 month up to Plus 12 months, Minus 1 month up to Minus 12 months.

The option When Balance less than is to set the minimum balance after application of this Leave Type.

If Allow Application is selected, no balance checking is performed.

If Disallow Application is selected, application cannot be submitted if the balance after application is less than the value of minimum balance.

If Give Warning is selected, warning message will be appeared on the application screen if Enable Real Time Validation When Applying Leave in Employee Portal Setup, WebLeave tab is turned on.

When WebLeave Allow Backdate Application is checked, Employee Portal User is allowed to apply backdate leave for this leave type.

When Maximum days between Leave Date and Apply Date is defined. The applicant must apply the application no more than X days after the Leave Date. (Applicable to Backdate Application only)

When Allow take Leave during the month of birthday only is turned on. The leave date must within the Month of Birthday of the employee for this Leave Type.

When Application Required Attachment is checked, Employee Portal User must submit an attachment when applying leave for this leave type. E.g. Doctor Certificate for Sick Leave unless Application allow missing Attachment is checked.

If Application Required Attachment and Application allow missing Attachment are both checked, applicant can submit the application without Attachment. However, the Missing Attachment check-box in Leave Entry will be automatically checked after the application is approved.

When Application Required Remarks is checked, Employee Portal User must enter the remarks when applying leave for this leave type. E.g. To describe the reason for the Leave.

When Enable Drill Down on Company Calendar is turned on and Enable Drill Down on Company Calendar in Employee Portal Setup, Employee Self Service Tab is turned off, hyperlinks are available on the Calendar and enable to drill down to view the original Leave Applications including remarks and attachments for this Leave Type.

When Minimum days between Apply Date and Leave Date is defined. The applicant must apply the application X days before the Leave Date.

If Allow Unapproved Leave Application Withdrawal is turned off, applicant is not allow to withdraw (delete) his/her own unapproved leave application.

If Enable "Cancel Leave Request" for Leave not taken is turned on, Applicant is allow to cancel approved application that the leave date is after the current date (i.e. Future Leave).

If Even for Current Date Leave is turned on, Applicant is allow to cancel approved application that the leave date is current date.

If Even for Past Leave (Recommend No) is turned on, Applicant is allow to cancel approved application that the leave date is before the current date. Please note that if the Even for Past Leave option is turned on and the applicant cancelled a past Leave, that will contradict with the Annual Leave Pay, No Pay Leave Deduction and Leave Forfeiture, etc. Depending on the Company Policy, Manual Adjustment may be required.

Explanation on Employee Portal

When defined, will show on Apply Leave screen in Employee Portal under Leave Type combo box.

Leave by Whole Day

When Leave by Whole Day is turned on, Leave by Whole Day is allowed for this Leave Type.

When Minimum Days to Apply is defined. The applicant must apply at least the defined days when applying leave by whole day.

When Maximum Days to Apply is defined. The applicant must apply not more than the defined days when applying leave by whole day.

Leave by AM/PM

When Leave by AM/PM is turned on, Leave by AM/PM is allowed for this Leave Type. If Leave by Whole Day and Leave by AM/PM are both turned on, and the Enable Leave by Whole Day + Half Day is turned on in Leave Module Setup, General tab, AM + Whole Day, AM + Whole Day + PM and Whole Day + PM will be available as Leave Time in the Application.

Leave by Time

When Leave by Time is turned on, Leave by Time is allowed for this Leave Type.

When Minimum Minutes to Apply is defined. The applicant must apply at least the defined minutes when applying leave by time.

When Maximum Minutes to Apply is defined. The applicant must apply not more than the defined minutes when applying leave by time.

When Allow Leave Hours only in multiples of is defined. The applicant must apply the leave hours for the increment of the predefined hour when applying leave by time. e.g. if Allow Leave Hours only in multiples of 0.5 hour, the applicant must apply leave by time for 0.5 hour, 1.0 hour, 1.5 hour, 2.0 hour, etc.

When Enable One Minute Increments is turned on, Leave by Time is allowing one minute increments, i.e. the minute can select 01, 02, 03, 04, 05, etc.

Leave Type Balance

When Enable Leave Type Balance is turned on, leave entitlement per year can be defined for this particular leave type. Which is good for defining the balance if the Leave Nature itself do not have entitlement defined. (so Leave Type Balance is only applicable to the Leave Type with Leave Nature other than Annual Leave, Annual Leave Additional, Sick Leave (Statutory), Sick Leave (Full Pay), Compensation Leave, Casual Leave) e.g.

When Maximum Number of Hours allowed to apply per year (for leave by TIME only) is defined. The applicant must apply not more than the defined hours per year (only applicable to applying leave by time, the leave by whole day/AM/PM will not count). The calendar year period is defined in Started at. There is no first year prorata calculation in this option.

When Maximum Number of Days allowed to apply per year is defined. The applicant must apply not more than the defined days per year. The calendar year period is defined in Started at. There is first year prorata calculation in this option (unless the No Prorata for first year check-box is checked). This option is good only when there is no Entitlement of the Nature of the Leave Type can be defined somewhere, i.e. Not Annual Leave, Full Pay Sick Leave, Casual Leave, etc.

Started at can be the 1st of each Calendar Month or the date of the Anniversary.

Leave Type Balance will only be shown on Employee Portal only when

  • Enable Leave Type Balance check-box (in Leave Type) is checked

  • Show Leave Type Balance check-box (in Leave Type) is checked

  • Show Leave Type Balance check-box (in Employee Portal Setup, WebLeave tab, show items panel) is checked

Approval Workflow

Approval Workflow is to define the Workflow of this Leave Type.

Approver 1, 2, 3, 4, 5 is to define the number of Approvers required and the approval sequence (if by level) for this Leave type. In order to allow different approver(s) for different Leave Type.

When Auto Approval is turned on, the application of this leave type does not required Approver's Approval and the application become self-approved.

See also: What is "Approval Workflow"?

Employee Class tab

When one or more Employee Class is checked in the Employee Class Tab, this leave type will only applicable to those employees belong to that Employee Class(es).

When no selection is checked, the Leave Type will available to all employees. (this option is applicable to both HRPro and Employee Portal)

Recommended Settings

Annual Leave

  • Nature (Annual Leave)

  • WebLeave allow Backdate Application (False)

  • Enable Leave Type Balance (False)

Sick Leave (Full Pay)

  • Nature (Sick Leave (Full Pay))

  • WebLeave allow Backdate Application (True)

  • Application required Attachment (True)

  • Application required Remarks (True)

  • Enable Leave Type Balance (False)

In/Out Time Correction Request

  • Nature (In/Out Time Correction Request)

  • Visible in WebLeave Calendar (False)

  • WebLeave allow Backdate Application (False)

  • Enable Leave by Whole Day (False)

  • Enable Leave by AM/PM (False)

  • Enable Leave by Time (True)

  • Enable Leave Type Balance (False)

Maternity Leave

  • Nature (Maternity Leave)

  • Enable Leave by Whole Day (True)

  • Enable Leave by AM/PM (False)

  • Enable Leave by Time (False)

  • Enable Leave Type Balance (False)

  • WebLeave Day/Hour Decimal Place (0)

  • Allow Leave Taken Start Date (After 40 weeks (280 days) of service)

  • Minimum Days to Apply 70 Days (98 Days on or after 2020/12/11)

  • Maximum Days to Apply 70 Days (98 Days on or after 2020/12/11)

If the Maternity Leave Policy of your company allow non-continuous Maternity leave, see How to enable Maternity/Paternity Leave Balance Checking?

Paternity Leave

  • Nature (Paternity Leave)

  • Enable Leave by Whole Day (True)

  • Enable Leave by AM/PM (False)

  • Enable Leave by Time (False)

  • Enable Leave Type Balance (False)

  • WebLeave Day/Hour Decimal Place (0)

  • Allow Leave Taken Start Date (After 40 weeks (280 days) of service)

  • Minimum Days to Apply 3 Days

  • Maximum Days to Apply 3 Days

If the Paternity Leave Policy of your company allow non-continuous Paternity leave, see How to enable Maternity/Paternity Leave Balance Checking?

Birthday Leave

  • Nature (Birthday Leave)

  • WebLeave Day/Hour Decimal Place (0)

  • Allow take Leave during the month of birthday only (True)

  • Enable Leave by Whole Day (True)

  • Enable Leave Type Balance (True)

  • Maximum Number of Days allowed to apply per year (1)

  • No Prorata for first year (True)

  • Started at (N/A)

  • Show Leave Type Balance (True)

Marriage Leave

  • Nature (Working Day Leave (Full Pay))

  • WebLeave Day/Hour Decimal Place (0)

  • Allow Leave Taken Start Date (On or After Marriage Date - Marriage Date is an Employee User-Defined Field)

  • Allow Leave Taken End Date (Marriage Date plus 1 month)

  • Enable Leave Type Balance (True)

  • Maximum Number of Days allowed to apply per year (3)

  • No Prorata for first year (True)

  • Started at (N/A)

  • Show Leave Type Balance (True)

Business Trip

  • Nature (Not Absent)

  • Visible in WebLeave Application (True)

  • Visible in WebLeave Calendar (True)

  • WebLeave allow Backdate Application (False)

  • Enable Leave by Whole Day (True)

  • Enable Leave Type Balance (False)

Typhoon Leave

  • Nature (No OT Leave)

  • Visible in WebLeave Application (False)

  • Visible in WebLeave Calendar (False)

  • WebLeave allow Backdate Application (True)

  • Enable Leave by Time (True)

  • Enable Leave Type Balance (False)

Injury Leave

  • Nature (Injury Leave (Statutory))

  • Visible in WebLeave Application (False)

  • Visible in WebLeave Calendar (True)

  • WebLeave allow Backdate Application (True)

  • Enable Leave Type Balance (False)

Statutory Holiday

  • Nature (Statutory Holiday)

  • Visible in WebLeave Application (True)

  • Visible in WebLeave Calendar (True)

  • WebLeave allow Backdate Application (False)

  • Enable Leave Type Balance (False)

  • Enable Leave by Whole Day (True)

  • Enable Leave by Time (False)

  • Enable Leave Type Balance (False)

Rest Day

  • Nature (Rest Day (Full Pay))

  • Visible in WebLeave Application (True)

  • Visible in WebLeave Calendar (True)

  • WebLeave allow Backdate Application (False)

  • Enable Leave Type Balance (False)

  • Enable Leave by Whole Day (True)

  • Enable Leave by Time (False)

  • Enable Leave Type Balance (False)