Employee Portal Setup, General Tab

Employee Portal Setup, General tab is under System Manager ⇒ HRPro Setup, Employee Portal Setup

General Functions

• Enable Chinese User Interface: When turned on, the link 繁中 简中 on the Employee Login Page will be available, and the user can switch to Traditional Chinese or Simplified Chinese User Interface by clicking these links. 

• Enable Attachment: When turned on, attachment is allowed to attach when the applicant applying application. 

• Enable Background Email: When turned on, an email will be sent in the background without waiting for the email to be completely sent. However, please note that some Email Servers are not capable of sending concurrent emails and set throttling limits including the number of messages per minute or day. If the email fails to be sent for some reason (e.g. exceeded throttling limits), the email will be stored in Undeliverable Email in Employee Portal. 

• Password Protect Download Documents: When turned on, the download documents (e.g. Pay Slip, IR56B, etc) are password protected. The user must use their Employee Portal Password to open the PDF. 

Login

• Disable Employee Portal Login: When turned on, no EPortal User can log in to the Employee Portal. 

• Enable "Forget Your Password: When checked, the link Forget your password? at Employee Login Page will be available, and users can click this link to reset their passwords if users forget their password. 

• Disable 2-Step Verification: When checked, Employee Portal Users cannot turn on the 2-step verification function in Personal Options (EPortal). 

• Allow Employee Portal Login by 

  • Employee No.: This is the default, Employee Portal users are allowed to log in using their Employee Number as the User ID. 

  • Mobile Phone No.: When turned on, Employee Portal users are allowed to log in using their Mobile Phone Number as the User ID. Make sure the Mobile Phone Number is not shared by more than one employee. 

  • Email Address: When turned on, Employee Portal users are allowed to log in using their Email Address as User ID. Make sure the Email Address is not shared by more than one employee. 

  • Personal Email Address: When turned on, Employee Portal users are allowed to log in using the Personal Email Address. This is good for new hire employees who are required to log into the Employee Portal to update personal particulars, etc. when company email addresses are not yet ready. 

  • Badge No.: When turned on, Employee Portal users are allowed to log in using their Badge Number as User ID. Make sure Badge No. is not shared by more than one employee. 

• Make Leave Application As Landing Page: When turned on, the landing page after logging in will be the Application. If it is turned off, the landing page can be set according to the landing page in the Personal Options (EPortal) of each EPortal User. 

• Allow Log in Employee Portal before Employee Join Date: When turned on. The Employee Portal User can log in Employee Portal even if the Join Date is in the future date. This is good for new hire employees allowed to log in to EPortal to update their particulars, visit the Company Library, etc. 

• 2-Step Verification: This is an optional security feature that adds another layer of verification to the login process. When Enable 2-Step Verification is turned on, each time the EPortal User logs in, the user will be asked to input the one-time passcode that is sent to the user's registered email address. This helps prevent anyone else from accessing the user account without the user's knowledge.  

  • Enable in Personal Options/Employee Master: 2-step verification can be turned on or off in Personal Options (EPortal) by the user or in Employee Master, EPortal tab by the HRPro user.

  • Disable: 2-step verification is disabled. 

  • Enforce: the login always requires 2-step verification.

Password Policy

You can enforce the use of strong passwords through an appropriate password policy. These password policy settings control the complexity of passwords, such as the Passwords must meet complexity requirements policy setting. 

You can specify the following rules for passwords:

• Minimum length for password

• Password must contain the lowercase character

• Password must contain the uppercase character

• Password must contain the digit

• Password must contain the symbol

• Password must be changed after certain days

iCalendar Feed

• Enable iCalendar Link: This is to enable the iCal button shown in the Company Calendar/Event Calendar. 

• Enable iCalendar Feed: This is to enable the Employee Portal to accept external requests and provide the Calendar events feed. 

• iCalendar Feed valid days: It defines the valid days starting from the date you created the link or until the user is terminated. Users are required to go to Company Calendar or Event Calendar to obtain another link to re-subscribe. 

Essential Links

Essential Links provide users with convenient access to a variety of external resources directly from the Employee Portal menu. These links are crucial for enhancing the user experience and ensuring that employees can quickly find the information they need. 

• Line 1 to Line 10: They are the place to define the links that are displayed on Essential Links in Employee Portal.